Account Payable Executive

Job Summary:The Account Payable Executive is responsible for supporting the company’s financial operations through the accurate processing of payments and financial documentation. This includes managing vendor payments, invoice verification, employee claims, and the full cycle of monthly payroll processing, including statutory submissions.The role requires the ability to manage daily financial transactions, ensure compliance with statutory and internal controls, and collaborate across departments such as HR, procurement, project, and finance. The individual must be capable of handling multiple tasks in a deadline-driven environment while maintaining accuracy and professionalism.While prior experience in a similar finance role is preferred. The position demands strong analytical skills, a working knowledge of accounting and payroll processes, and the ability to handle confidential financial data with integrity.Job Description:Invoice Processing & Vendor PaymentsProcess and verify supplier invoices in accordance with company policies and approval matrix.Reconcile supplier statements with the AP ledger; follow up on outstanding documents or discrepancies.Coordinate payment scheduling based on cash flow, project priorities, and contractual terms.Liaise with vendors and internal departments to resolve invoice/payment issues.Monthly Payroll Processing & Statutory SubmissionsHandling payment processing related to business operations and employees’ payroll and claims. Reconcile payroll accounts and coordinate with auditors or authorities during audits or inspections.Banking & External CoordinationLiaise with banks for payment processing, payroll transfer execution, and resolving banking issues.Financial Operations & Month-End ClosingAssist in month-end closing activities including preparation of journals, accruals, and supporting schedules.Ensure timely and accurate posting of AP and payroll-related transactions into the accounting system.Support finance in preparing reports for budgeting, forecasting, audit, and cash flow planning.Coordinate with internal stakeholders to ensure accuracy in financial reporting and compliance.Financial Compliance & Regulatory ReportingEnsure timely and accurate submission of all statutory payments and reports such as SST.Maintain organized documentation to support internal audits, tax filings, and external reviews.Perform monthly reconciliations for payroll and AP-related accounts, including coordination with auditors during reviews or inspections.Ensure all financial activities are compliant with applicable laws, regulations, and company financial policies.Monitor compliance with internal financial controls and highlight potential risks or gaps.Responsibilities can also include:Reviewing supplier contract terms related to payments and deliverables.Supporting project teams with invoice verification and project-related disbursement schedules.Assisting with financial documentation for ISO audits, internal/external reviews, or management reportingQualification:Degree in Accounting, Finance, or a related field.3–5 years of relevant working experience in Accounts Payable and payroll processing is preferredExperience using accounting or payroll systems (e.g. SQL, SAP, AutoCount) is an added advantage.Proficient in Microsoft Excel and other Microsoft Office applications.Good organizational and time management skills; ability to work independently and meet deadlines.Proficiency in Mandarin (written and spoken) is an advantage.