Accounting Clerk (PFT) (CUPE 83.25)

Basic Function:To undertake a variety of functions including the processing of accounts payables, journal entries, disbursement of cheque/EFT payments, statement reconciliation and to assist in the preparation of account analyses, reconciliation and year-end working papers.Position Description:Responsible for the accurate and timely administration of the County's weekly payment runs, including processing invoices, employee expense claims, cheque requests and paymentsComplete comprehensive verifications prior to processing invoices for payment, resolving any discrepancies or issues prior to posting invoice in finance system. Functions include:Verifying the correct vendor is selected for payment, including address and payment typeEnsuring accuracy of invoice totals, HST, dates, payment terms and discountsEnforcing County policies and procedures relating to accounts payable functions (including policies such as spending authorization, procurement, payment, etc) Reviewing supporting documentation, and verifying account allocationsSelecting the correct posting month/year to ensure accurate accounting and reporting Match and approve invoice received in Accounts Payable to approved Purchase Order and goods/services receiving noticeComplete processes resulting from cheque run - distribute/mail cheques, prepare EFT filesFile accounts payable source documents and reports appropriately both electronically and in hard copyComplete set-up and perform general maintenance of the accounts payable vendor master filesPerform reconciliations and verifications of payments to vendor statements, completing analyses of accounts as requiredResponsible for maintaining the County's accounting e-mail, including responding to internal and external inquiries on a timely basis while maintaining a high standard of customer service. Tasks include corresponding with vendors and County staff, forwarding/entering invoices for approval and processing, requesting vendors to provide explanations/revisions on invoice submissions, following up with required parties to ensure timely payments. Guide County staff on accounts payable and data entry processes, including providing instruction and training as requiredComplete adjusting journal entries to ensure accurate recording of invoices and payments, as requiredOngoing consultation with Departments / Divisions to understand their changing business operations and provide advice on changes to meet their accounting and financial reporting requirementsDevelops and presents training programs to County staff regarding use and operation of the County's financial systemsMonitor the policies and procedures for data collection and financial information processing to ensure accuracy of the data maintained in the financial systemsMaintains corporate policies and processes for the management and operation of the County's Financial Systems Infrastructure. Prepare journal entries to record pre-authorized payments, including utilities Support monthly and/or year-end accounting process as required, including meeting all year-end deadlines for input, verification and positing of invoices and the completion of working papers, and retrieving necessary documentation for auditsProvides back-up support for several accounting processes including progress payment and holdback processing, processing security releases, journal entry data input and posting, and purchasing card compliance Perform other general accounting clerk duties as assignedRequirementsKnowledge and Experience:Grade 12 plus a 2 year Community College Diploma in accounting or business administration or relatedOver one year up to two years related experience, preferably in a municipal setting Skills and Abilities:Above average understanding of general accounting principlesVery detail-oriented and able to complete tasks with a high degree of accuracyGood interpersonal skills and experience working in a team environmentExpertise in corporate standard productivity software (Microsoft Office), including Excel at an intermediate level; confirmed through testingGeneral knowledge of and experience with ERP or financial systems, preferably Microsoft Great Plains, Paramount, and Pearl municipal sector systemsMust be aware of safe work practices as they relate to job responsibilities and work environment, and have the basic understanding of the Occupational Health and Safety ActBenefitsJob Posting Number: CUPE 83.25Number of vacancies: 1Title: Accounting ClerkJob Code: 6FNACCStatus: Permanent Full Time (35 hours per week)Employee Group: CUPE Local 4700Wage: $24.96 - $31.20 per hour (under review)Division: Corporate ServicesDepartment: FinanceReports To: Deputy Treasurer/Manager, Financial Operations and SystemsLocation: SimcoePosting Period: November 18, 2025 to November 24, 2025Application information: Ensure the file extension for your resume document is .doc, .docx or .pdf If you are electing to include a cover letter, the cover letter and resume must be uploaded as 1 file Find out more information about Norfolk County here: Employment at Norfolk County - NorfolkCounty.caThe Corporation of Norfolk County is an equal opportunity employer. Accessibility accommodations are available for all parts of the recruitment process. Applicants need to make their needs known in advance.Successful applicants are required to provide the Employer with a current Criminal Record Check, including a Vulnerable Sector where required and verification of education.Thank you for your interest in this position. Only those to be interviewed will be contacted.