Accounting Manager/Accountant

Job Description:We are looking for a hands-on and driven Accountant who will play a foundational role in building and professionalizing the Finance and Accounting function of VIVCO CORP (VIVAIA Philippines). The ideal candidate is someone who can operate independently, establish accounting processes from the ground up, and help implement Microsoft Dynamics 365 Business Central as our core financial system. This role is ideal for someone who thrives in a fast-growing retail startup, is comfortable with ambiguity, and can work closely with management to design and execute end-to-end accounting processes while ensuring compliance with BIR, SEC, and other regulatory requirements. Key Roles and Responsibilities: General Accounting & Financial Reporting· Maintain accurate and complete books of accounts in accordance with Philippine Financial Reporting Standards (PFRS).· Prepare monthly, quarterly, and annual financial statements, supporting schedules, and management reports.· Ensure timely month-end and year-end closing of books, including reconciliation of all balance sheet and income statement accounts.· Prepare bank reconciliations, inter-company reconciliations, and inventory reconciliations in coordination with Warehouse and Retail Operations.· Ensure all journal entries, accruals, and adjustments are properly documented and supported.· Monitor and reconcile advances, deposits, and employee reimbursements for accuracy and completeness.· Assist the CFO in developing financial dashboards and analytical reports to track profitability, margins, and operational KPIs. Accounts Payable, Disbursements & Procurement Coordination· Process vendor invoices, verify supporting documents, and ensure proper expense classification and cost allocation.· Coordinate with the Procurement and Operations teams for purchase orders, goods receipts, and payment approvals.· Prepare payment requests, check vouchers, and bank transfers, ensuring adherence to approval hierarchies and cut-off schedules.· Maintain the aging schedule for payables and ensure suppliers are paid in accordance with agreed terms.· Act as the maker in the online banking system for payments, with the CFO or authorized approvers as checkers. Taxation & Compliance· Prepare, file, and remit BIR reports and tax returns (VAT, EWT, 2316, 1702, etc.) accurately and on time.· Ensure compliance with BIR, SEC, SSS, Pag-IBIG, PhilHealth, and LGU regulations.· Maintain organized and complete books of accounts and supporting documentation ready for inspection or audit.· Support the CFO in managing external auditors, tax agents, and regulatory submissions. Inventory & Retail Accounting· Monitor inventory movements and cost of goods sold (COGS) across warehouse and store locations.· Ensure correct valuation methods (FIFO, landed cost adjustments, freight allocations) are reflected in the ERP system.· Coordinate with Warehouse and Retail teams on stock counts, variance reports, and audit adjustments.· Validate daily POS sales summaries, deposit records, and Z-read reports from stores.· Oversee store cash sales reconciliation, ensuring timely deposit and accurate accounting of retail transactions. ERP System (Microsoft Dynamics 365 Business Central) Implementation· Work closely with the CFO and implementation partner to design, test, and roll out Business Central modules for Finance, Procurement, and Inventory.· Participate in UAT (User Acceptance Testing) and define user roles, workflows, and approval matrices.· Develop and maintain chart of accounts, posting groups, and cost centers.· Document end-to-end accounting workflows within Business Central (Procure-to-Pay, Order-to-Cash, Record-to-Report).· Train other users on proper accounting processes, data entry, and financial reporting using Business Central. Process Development & Internal Controls· Draft and implement standard operating procedures (SOPs) for accounting-related processes.· Establish internal controls for cash handling, disbursements, and inventory to ensure compliance and fraud prevention.· Recommend process improvements to increase efficiency, accuracy, and data integrity.· Coordinate with the CFO and Head of Audit on control testing and periodic reviews. Budgeting, Analysis & Management Support· Assist in the preparation of annual budgets, forecasts, and variance analyses.· Analyze sales performance, expense trends, and profitability by store or channel.· Support management with ad hoc financial analyses and scenario planning.· Participate in cost optimization projects and operational efficiency reviews. Qualifications and Skills· Education: Bachelor’s Degree in Accountancy, Accounting Technology, or Finance.· Experience: At least 3–5 years of progressive accounting experience, ideally in retail, FMCG, or startup environments.· CPA license is an advantage but not mandatory.· Proficiency in Microsoft Dynamics 365 Business Central, SAP, or other ERP systems is a strong advantage.· In-depth understanding of Philippine accounting standards, tax compliance, and regulatory reporting.· Advanced Excel skills and comfort with data analysis and financial modeling.· Excellent attention to detail and commitment to documentation discipline. Key Traits·      Self-starter and builder mindset — able to establish processes from scratch with minimal supervision. ·      Strong organizational and problem-solving skills with the ability to work under pressure. ·      Collaborative and adaptable, able to coordinate with multiple teams and shifting priorities. ·      Integrity and accountability — a reliable steward of company finances. ·      Curiosity and initiative to learn and improve systems continuously. Compensation and Benefits·      Opportunity to build and shape the finance organization of a fast-growing retail brand.·      Direct mentorship and exposure to executive-level financial planning and strategy.·      Competitive salary and performance incentives.·      Professional growth within a dynamic and entrepreneurial environment.