Accounts and Administration Officer

About QuantX LabsQuantX Labs is a pioneering South Australian company at the forefront of quantum technology, precision timing, and advanced manufacturing. Based at Lot Fourteen, Adelaide’s innovation district, we work on world-leading projects that support Australia’s defence, space, and scientific capability.We are a growing team of passionate professionals who value integrity, collaboration, and innovation. We’re now seeking a motivated and detail-oriented Accounts & Administration Officer to join our team.About The RoleThis role provides essential administrative, finance, and operational support to ensure the smooth and efficient running of business activities across the organisation.Working closely with the CFO, the position assists with finance administration, document preparation, office coordination, and a variety of general support tasks. The role contributes to daily workflows and priorities as needed.This is a hands-on position suited to someone who enjoys variety, thrives in a collaborative environment, and is comfortable working across a broad range of responsibilities.Key ResponsibilitiesFinance & Administrative SupportProvide day-to-day administrative and finance support to the CFO.Assist with accounts payable and receivable, bank reconciliations, and maintaining accurate financial records in Xero.Prepare, format, and proofread financial documents, management reports, and general correspondence.Support procurement processes, supplier onboarding and management, and expense tracking.Assist with maintaining company registers, contracts, and compliance documentation.Operational & Office SupportMaintain an organised, tidy, and functional workspace, ensuring common areas and office resources are well managed.Oversee general office supplies, stationery, and inventory restocking.Handle incoming correspondence, mail, deliveries, and routine enquiries.Support the planning and coordination of in-house activities, including staff luncheons, celebrations, social events, and team activities.Provide administrative support to other executive leaders and general operational activities.Systems & Process ImprovementWork closely with team members to improve administrative systems and streamline processes.Assist with light project support tasks where required across finance and operations.About YouYou’ll bring:Previous experience in administration, finance, or accounts support.Strong computer skills including Microsoft Office Suite and Xero.Excellent organisational skills, accuracy, and attention to detail.A proactive, adaptable approach and the ability to juggle competing priorities.Strong written and verbal communication skills.A collaborative mindset and willingness to assist where needed.Experience in finance, technology, defence, or innovation-focused environments is beneficial but not essential.Why Join Us?This is a hands-on role within a dynamic company doing world-class work right here in South Australia. You’ll work alongside a supportive team in a culture that values initiative, continuous improvement, and professional growth.We offer a flexible and positive working environment where your contribution is recognised and the work is genuinely meaningful.How To ApplyIf you’re an organised, detail-oriented professional looking for a varied and rewarding role supporting a growing organisation, we’d love to hear from you.Please submit your CV and a brief cover letter outlining your experience and why you’d be a great fit for this position.