Accounts Payable Specialist (Night Shift)

NIGHT SHIFT | Fulltime | Makati (Hybrid Setup)About the RoleWe have partnered with a manufacturing and importing company based in California. With over 30 years of experience, the company specializes in providing high-quality products at competitive prices, enabling customers to pass savings on to their own clients. Their flagship brand offers a diverse range of products, including cookware, appliances, decorative items, and household gadgets.The Accounts Payable Specialist will be responsible for managing and processing the companys accounts payable transactions with accuracy, efficiency, and compliance. This includes handling invoice processing, vendor payments, reconciliations, expense reports, and documentation. The role also covers managing employee travel arrangements, ensuring cost-effectiveness and smooth coordination. This position reports directly to the Controller/CEO.Why CooeeBecause we believe in the power of human connection. Because we are committed to flourishing human potential. Because we dream of a world where each one of us walks along the path to who we are and the best that we can be. This is Why we do What we do To be a part of transformation one person, one community, one business at a time.We are One Team committed to investing in relationships fueled by trust and anchored on the One Shared Vision to transform through connection. We believe this is where the strength of Cooee and our partnerships lie in having clarity and conviction in purpose.What you'll be working on:Process high volume of invoices with accuracy and timelinessPrepare and process weekly check runs, ACH, and wire transfersIssue payments to vendors, factories, and manufacturers (local and overseas)Review and route invoices for approvals in compliance with policiesPost invoices related to utilities, leases, and other expendituresReconcile monthly credit card statements and vendor accountsMatch purchase orders, receiving documents, and invoices (3-way match)Maintain vendor records, respond to inquiries, and resolve discrepanciesEnsure proper documentation and support audit requirementsMonitor accounts for timely payments and available discountsCoordinate with internal departments and external vendorsTravel PlanningOrganize, manage, and optimize all aspects of employee business travelObtain CEO approvals for travel requestsBook flights, hotels, rental cars, and other travel arrangementsPrepare and manage detailed itineraries, including group and executive travelHandle travel changes, cancellations, and rebookingMaintain travel-related documentation, forms, and approvalsRecord trips in the company public calendarWhat we're looking for:At least 5 years of experience in Accounts Payable or general accountingStrong understanding of accounting principles and AP processesProficiency in accounting systems (QuickBooks, SAP, Oracle) and MS ExcelHigh attention to detail, accuracy, and confidentialityStrong organizational and time management skillsExcellent written and verbal communication skillsAbility to work independently and collaboratively in a fast-paced environmentComfortable working on a Night Shift schedule following Pacific Standard Time (PST).Preferred SkillsExperience in manufacturing, logistics, or wholesale industriesKnowledge of Accounts Receivable processesFamiliarity with 3-way match (purchase orders, receiving reports/receipt, invoice)Knowledge of sales tax and vendor compliance (e.g., W-9s)Strong sense of urgency, adaptability, and multitasking skillsJob Type: Full-time, Night Shift (10pm - 7am)Hybrid (Makati Office): 2nd Floor, Vicente Madrigal Building - 6793 Ayala Avenue, Makati City