Accounts Receivable Assistant

Specializing in structural engineering, building science, structural restoration, structural glass and façade engineering, and parking facility design and restoration, RJC Engineers is one of North America's leading engineering firms. With a staff of more than 700 employees across eleven locations in the country, we offer highly personalized service at the local level, backed by the expertise, depth, and resources of a large national firm.We take pride in our ability to balance creativity with practicality to help our clients achieve their vision. To us, creativity means working collaboratively to find distinctive and effective solutions for every project, developing new techniques and processes when necessary, and knowing how and when to adapt proven methods while applying the most beneficial technology. Creativity begins with the ingenuity of our people.We foster a culture of learning and skill development, helping our team members fulfill their potential through coaching, teamwork, challenging work assignments, and open communication. We strongly believe that if you feel engaged and driven to excel, you will enjoy your daily work experience, resulting in a level of service that keeps our clients coming back.Location:Downtown TorontoStart Date:ImmediatelyKey Responsibilities:Collect outstanding accounts by telephone calls, emails, mail.Log collection efforts and activities regularly.Refer problem accounts to Project Engineers, Group Leaders, Team Leaders and/or Office Services Manager.Prepare and distribute reports A/R reports monthly and update daily..Assist with Issuing invoices monthly by mail, email, portals and file them digitally.Prepare details/explanations of problems associated with the Allowance for Doubtful Accounts (AFDA) report on a monthly basis.Assist A/R Coordinators with invoicing including gathering documents as invoice back-up.Project Activations – setting up new projects, promo or real.Respond to client inquiries regarding A/R and other invoice-related issues.Update client information, as necessary.Print and sort out Statements of Account on a monthly basis or as required.Reconcile accounts, as required.Provide back up to administrative staff such reception, word-processing, typing emails, filing, letters, reports, proposals, etc.Professional Qualifications:Education/Experience: Completion of accounting courses through a recognized university or college is preferred Minimum 1-2 years of related Accounts Receivable experience Familiarity with the consulting engineering and architectural industry is an asset Skills: Strong Microsoft Word and Excel skills with a working knowledge of computerized accounting software (Microsoft Dynamics aka Solomon, Newforma, Unanet an asset) Excellent communication skills Exceptional organizational, time-management, and strong attention to detail skills Ability to self-manage assignments from start to finish with minimal oversight and meet deadlines Ability to handle stressful situations with professionalism and calm composure Committed to providing exceptional client service Able to interact professionally with all levels of business personnel and build strong working relationships as a team member Ability to work in a fast paced environment Are you someone who exhibits our core attributes?Creative Mindset - provide new and diverse ideasProactive Approach - take initiative and seek opportunities for growthSupportive Teamwork - promote an inclusive and respectful work environment and cultureTrusted Advice - demonstrate integrityLead With Purpose - empower, develop and support others to reach their full potentialWhat can we offer you?An inspiring workplace that supports its people and recognizes great workStimulating, challenging projects and development opportunities to help you grow your skills and careerBeing part of a supportive and inclusive network of people that help each other reach their goalsA comprehensive financial rewards program that recognizes your success, including eligibility for a performance-based bonus and share ownership programAn extensive and generous benefits package including a $1000 Health Care Spending AccountMaternity and Parental Leave Top-up ProgramInvesting in your future, opportunity to become part of an employee-owned organization and eligible for RJC’s matching Retirement Registered Saving Plan (RRSP)