Admin and Support Assistant (part time initally)

Role PurposeThe Admin and Support Assistant will provide robust operational and administrative support to the Executive Assistant, helping ensure smooth day-to-day processes across ordering, travel & logistics, documentation, data tracking, and general office administration. This is an entry-level (or early-career) role, ideal for someone who is highly organised, reliable, and keen to develop strong skills in executive support and office operations.You will be part of a small team of 2, working very closely with the Executive team. Priorities can often change at short notice so being a personable team player who can quickly adapt to shifting needs as well as learn new tools and share additional responsibility is essential.Key ResponsibilitiesSupport the Executive Assistant with travel bookings, itineraries, accommodation arrangements, meeting logistics, and expense trackingManage order processing and procurement tasks (stationery, office supplies, equipment), raising purchase orders, liaising with suppliers, checking delivery timelines, and ensuring billing/invoice accuracyPerform data entry, maintain key administrative databases, update records (vendors, invoices, travel schedules, contact lists, etc.), ensuring data accuracy and consistencyFollow up and chase timelines for deliverables: supplier confirmations, meeting room bookings, documentation, paperwork, approvals, etcAssist with printing, scanning, copying, and binding documents as needed, including formatting, proofing and preparing presentations or reportsCoordinate meeting logistics, including room bookings, refreshments, room layout, visitor management, and preparation of meeting materialsSupport internal documentation processes, filing, archiving, and maintaining document controlHelp organise internal events or team meetings as required (catering, room setup, invitations, communications)Interface with other teams (facilities, procurement, finance, IT) to ensure smooth administrative operationsUndertake other administrative tasks and ad hoc duties to support the executive team and overall office efficiencyWhat We're Looking ForEssentialExcellent organisational skills, with strong attention to detailProactive, reliable, and able to take ownership of tasks with minimal supervisionFlexible and willingness to adapt to new tools, processes or changes in daily prioritiesGood communication skills: clear, professional, courteous in speaking and written formBasic to intermediate data entry and record-keeping ability; comfortable working with spreadsheets (e.g. Google Sheets)Comfortable working in a fast-paced environment, managing multiple small tasks to deadlinesBasic familiarity with travel booking, scheduling, or event planning would be a plus (though we will support your development here)IT literate: comfortable using Google Docs, Sheets and general admin toolsA positive, "can-do" attitude and willingness to learn new systems, processes, and toolsDesirable / Nice to HaveSome previous administrative or support experience (could be part-time, internships, or assistant roles)Experience dealing with suppliers, purchase orders, or invoicesUnderstanding of confidentiality and discretion, particularly when handling sensitive or high-level executive or company information