Admin Assistant

Company DescriptionEstablished in 1989, ABEC was restructured in 2020 to deliver innovative buildings efficiently and provide fully integrated construction service. The company had a wide history of construction projects in various industries in the past, which now decided to take a different route focusing on specific types of buildings.Job DescriptionRole Overview:The Admin Assistant will be responsible for providing administrative support to ensure efficient operation of the office & site. This role will support managers and employees through a variety of tasks related to organization, communication, and documentation. The administrator is the key point of contact for internal and external stakeholders and plays a vital role in ensuring the smooth execution of daily operations.Key Responsibilities:Maintain project and company documentation, records, and filing systems. Prepare reports, presentations, and correspondence related to ongoing projects. Schedule meetings, appointments, and manage calendars for supervisors or project leads. Coordinate with suppliers, subcontractors, and vendors for documentation and compliance. Ensure administrative processes follow company policies and local Saudi regulations. Assist in preparing tender documents, contracts, and procurement paperwork. Support HR and payroll activities on site including attendance tracking and onboarding. Liaise with finance for invoice processing and petty cash handling. Handle travel arrangements and accommodation bookings for staff if needed. QualificationsBachelor’s degree in Business Administration or a related field. 1–3 years of experience in administration, preferably in the construction, real state, or engineering industry. Female / Saudi NationalityStrong organizational and multitasking skills. Proficiency in MS Office (Excel, Word, PowerPoint). Good written and verbal communication skills in English & ArabicKnowledge of Saudi labor laws and construction industry documentation is an advantage.