Administration Assistant

Be the energy behind change. Join ABL Group. ABL Group is a leading global independent energy and marine consultant working in energy and oceans to de-risk and drive the energy transition across the renewables, maritime, and oil and gas sectors, offering the deepest pool of expertise across marine and engineering disciplines in more than 300 locations globally.Working as a member of our ABL Bulgaria team, you will provide administration support for our Varna office and operations in the Black Sea region.What will you be doing?Issuing engagement letters, purchase orders and work orders in line with company procedures.Monitoring and responding to emails received by the Varna office inbox. Updating and monitoring the job register. Undertake document control tasks such as issuing, distributing and storing documents.Opening client projects within the company server, NetSuite, and hard folders in a timely manner.Monitoring and ensuring that timesheets are submitted frequently.Assisting the Finance team with preparing cost and expenses data and issuing invoices to clients. Liaising with the regional administrative and finance teams and providing assistance when required.Managing travel arrangements and any related visa required for travel purposes. Ensuring mandatory training certificates and offshore medicals are maintained for surveyors and freelance staffOrdering office supplies and PPE.Providing support to the Office Manager as requested. What are we looking for?At least 3 years’ worth of proven experience in an administration or similar position. Familiar with Microsoft Word, Outlook and Excel software.Excellent written and oral English skills. Basic accounting knowledge is beneficial. Further InformationThis position will be based at our office in Varna, Bulgaria. You must have the right to live and work in Bulgaria. You can learn more about our team and what we do here: https://abl-group.com/For your application to be taken into consideration, please be advised, that you must submit your application via the link provided on this page. We look forward to receiving your application. Our Commitment To D&IAt ABL Group, we are committed to building a diverse, equitable, and inclusive workplace where everyone feels respected, valued, and empowered to thrive, regardless of background, identity, or role. As a global company, we believe that diversity drives innovation and inclusion strengthens our teams. We support flexible working, accessible environments, and employee wellbeing. Even if your experience doesn’t match every requirement, we encourage you to apply—your unique perspective could be just what we need.