Administration Assistant

What will you do?We have an exciting for an Administrative Assistant within Santam Specialist Solutions.What will make you successful in this role?Executive SupportTravel and Expense arrangements.Assisting with travel and accommodationFollow up on claim/payment queries when needed.Forging strong relationships with internal staff and managers.General diary managementPrepare briefing materials for meetings and appointmentsDraft, proofread, and edit correspondence, reports, and presentations Handle confidential information with utmost discretionPrepare project documentation and presentations for stakeholdersInternal Marketing Initiatives and CampaignsArranging office functions / team buildings and meetings.Assisting with co-ordination of Townhalls and or Staff or Broker eventsAssist with internal marketing initiatives where requiredHelp manage relationships with marketing agencies and vendorsHelp create training materials for the departmentSupport the creation and distribution of marketing materialsFinancial ManagementMonthly budget reconciliationLoading of invoices and making payments through the JDE systemMonitor project budgets and resource allocationAssist in preparing and monitoring departmental budgetsProcess and track expenses, including credit card reconciliationsManage invoice processing and payment approvalsOffice ManagementGeneral adhoc tasksOrdering of stationery and any additional items required by the contact centerOffice Health and Safety Support on IT mattersTeam Support and CommunicationCreate and maintain project timelines, task lists, and status reportsCoordinate cross-functional teams and facilitate communicationLiaise with the Finance department on budget-related mattersAssist in onboarding new team membersQualifications & Experience3-5 years of experience as an assistant or in a similar roleBasic understanding of marketing conceptsAbility to handle confidential information with discretionProactive problem-solving skills and attention to detailFlexibility to adapt to changing priorities and work under pressureExperience in event planning and coordinationBasic financial acumen and budgeting skillsAdministrative related experienceRE 5 advantageousCore CompetenciesBeing resilient - Contributing independentlyCollaborates - Contributing independentlyCultivates innovation - Contributing independentlyCustomer focus - Contributing independentlyDrives results - Contributing independently