Administration Officer

Administration Officer. Nairobi. Posting Date: 10/24/2025. Deadline: 11/06/2025Role Title: Administrative OfficerContract Type: RegularReporting To: Associate DirectorProgram/Department/Unit Name: ProgramsLocation: NairobiTeam Name: Office of the PresidentRole PurposeResponsibilities of this role could include logistics support, events management, schedule management, preparing briefing materials, presentations, contracts administration, credit card reporting, and travel arrangements.Key ResponsibilitiesManage a wide range of administrative and executive support tasks, including events management and logistics support. Assist with events management, workshops, and other logistical aspects, with limited supervision. Support the President with administrative functions, including coordinating schedules, travel arrangements, planning complex stakeholder meetings/events, and researching/arranging logistics. Serve as a critical communications liaison between the Office of President, and the OSF Network as a whole, exercising considerable discretion and working under limited supervision Generate and prepare a variety of materials in advance of routine and special engagements, preparing briefing materials, meeting agendas and logistics notes, presentations, and reports as needed Take notes in meetings and supports project management as required. Support management of contracts and vendors for local outsourcing where needed to ensure alignment with global policies Perform other tasks and responsibilities as required, demonstrating resourcefulness and self-motivation with the ability to work independently and creatively solve problems. The Ideal Candidate (essential Criteria)Commitment to listening and working with humility; ways of working that are respectful to all people; and that support space and voice for all diverse perspectives in our workplace Demonstrates commitment to OSF’s core values of humility, commitment, collaboration, respect, inclusivity, and integrity Willingness to adjust working hours to include calls and discussions with colleagues and vendors located in various geographic regions Commitment to continuous learning and growth in the areas of diversity, equity, inclusion, antiracism and social justice Managing Change - Ability and skill to demonstrate a change mindset as well as plan, execute and monitor activities during times of change whilst keeping performance levels up Able to build consensus with diverse audiences/stakeholders Possesses cultural sensitivity to work respectfully and effectively in different settings Proficient in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook or Able to effectively utilize Microsoft Office tools (Word, Excel, Powerpoint) to support administrative and project tasks. What We OfferExceptional opportunities to learn, grow, and make an impact; from a generous annual professional development allowance for every employee to onsite training and learning conversations with visiting experts. Excellent benefits and perks to promote well-being and a healthy work-life balance, including: Generous time off and flexible work arrangements. Employer-paid health insurance *and dental plans for individuals and families (no employee contribution required). Exceptional retirement savings plan (non-contributory for employees) and life insurance. Progressive paid parental leave, reproductive and family planning support, and much more. A commitment to nurturing a diverse and inclusive workplace, so you can bring your whole self to work and make a positive impact. Description Of The OrganizationOpen Society Foundations aim to establish vibrant and inclusive democracies where governments are accountable to their citizens. Our operating model organizes grantmaking around specific, time-limited projects, developed alongside support for established partners, enabling us to respond swiftly to emerging needs. We are committed to promoting human dignity, equality, and rights; reimagining democratic ideals and practice; and advancing equity in governance systems.Guided by our founder’s values and the belief in the art of the possible, we engage directly with global entities, individuals, and policymakers through grants, advocacy, impact investing, and strategic human rights litigation to drive positive change. At the heart of our mission is a deep commitment to rights, equity, and justice, inspiring every action we take.Additional InformationOpen Society Foundations is committed to building an inclusive workforce that reflects the communities we serve. We actively seek applications from talented individuals across all backgrounds, identities, and life experiences. Each candidate is evaluated solely on their unique qualifications without regard to race, age, sex, religion, ethnic origin, nationality, gender, sexual orientation, disability, pregnancy, or any other legally protected characteristics.We are committed to providing reasonable accommodations for candidates with disabilities.Competitive rates of pay apply.Open Society Foundations is committed to advancing diversity, equity and inclusion, and to building a diverse staff that reflects the movements, issues and communities that our mission serves. Candidates from all underrepresented backgrounds, identities and communities are encouraged to apply. We are committed to providing reasonable accommodations to applicants and colleagues with disabilities.