Administrative and Accounts Assistant

Job Highlights:Contract type: Independent ContractorSchedule: Flexible, 20 hours per week; Preferably available Monday to Friday during business hours (AWST), but we can be flexible for the right candidate. Must be available on Mondays.Rate: PHP280 per hour (to be paid on the selected candidate's local currency)Client Timezone: Australian Western Standard Time (Perth)Client Overview: A rapidly expanding electrical contracting company that has grown from 2 to nearly 10 team members in just three years. They specialize in commercial electrical projects across Perth and regional Western Australia, operating as a fully remote organization with no physical office. The company is in an exciting growth phase, building proper business infrastructure and systems while maintaining their entrepreneurial agility.Job Description: You’ll play a crucial support role in a dynamic electrical contracting business where your contributions will be immediately visible and valued. Working closely with the admin manager and business owner, you’ll wear multiple hats across finance, HR, operations, and systems management. This is an opportunity to develop diverse skills in a supportive, remote-friendly environment where you’ll directly contribute to the company’s continued growth and help establish foundational business processes that will scale with the organization.Responsibilities:Prepare invoices using established templates and assist with basic reconciliations in DextUpload invoices to client portals and follow up on aged debtors with professional communicationSupport payroll preparation and provide administrative backup during manager’s leave periodsOnboard new staff members by preparing welcome packs and setting up employee contracts using templatesMaintain employee records and compliance documentation including license registers and certification trackingCoordinate training requirements and renewals for electrical licenses and first aid certificationsAssist with preparing quotes and purchase orders for commercial electrical projectsServe as first point of contact for client inquiries and support estimating activitiesManage and maintain scheduling software (Aeroflow) and other business systems including Xero and Microsoft toolsProvide light personal assistant support to the business owner for day-to-day operational needsRequirementsProficiency in Microsoft Office suite (Outlook, Teams)Strong organizational skills for remote work environments.Experience with Xero accounting software is highly valued, even at a basic level, as we can provide additional training.Bonus if you have familiarity with Dext for expense management, Canva for basic design tasks, or Loom for training video creation.It helps if you have experience with scheduling software like Aeroflow, though this isn’t essential.Detail-oriented for compliance and record-keeping tasks, communicate clearly, and can work independently while maintaining consistent daily schedules within Australian time zones.BenefitsIndependent Contractor Perks:Permanent work from homeImmediate HiringSteady Freelance JobOpportunity to grow with a rapidly expanding company and shape business processesDiverse role allowing you to develop skills across multiple business functionsDirect interaction with business leadership and immediate visibility of your impactConsistent part-time schedule that respects work-life balanceModern software stack with full access to necessary tools and systemsReminder:Apply directly through the link provided; you will be redirected to BruntWork’s Career Site. You must complete your application through this link to fulfill the initial requirements, which include pre-screening assessment questions, a technical check of your computer, and a voice recording. Applications with complete requirements will be prioritized.Please note that this is a permanent work-from-home position under an Independent Contractor arrangement. Candidates must have their own computer and reliable internet connection. As independent contractors, they will be responsible for managing their own benefits and taxes. Professional fees are based on hourly rates, which will be determined by performance during the application process.ZR_28823_JOB