Job Description
About The RoleWe are seeking a proactive and detail-oriented Admin Officer / Front Desk & Operations Coordinator to join our team in Dubai. This role acts as the first point of contact at our front desk while supporting administration, document control, logistics coordination, certificate issuance, marketing materials, and UAE government document monitoring.If you are highly organized, good at multitasking, and enjoy coordinating between teams, this role is for you!Key ResponsibilitiesFront Desk & Communication Manage incoming calls Assist candidates during recruitment days/interviews Coordinate facility maintenance requests Administration & Documentation Prepare official company letters Track and renew Trade Licenses, Establishment Cards & Permits Office Supplies & Coordination Arrange tissue, stationery, and pantry supplies Coordinate marketing materials and printing with suppliers Maintain proper inventory display for marketing shelves Logistics & Shipping Manage local & international shipment bookings Marketing & Review Support Assist in Google reviews listing and response preparation Coordinate printing of brochures, newsletters, and collateral Vehicle & Driver Coordination Update Trackers Ensure new drivers sign fleet policy Monitor driver license validity and vehicle registration status Certificates & Recognition Materials Prepare employee monthly award certificates Process Pest Management, SSC, and QPA certificates Travel & Accommodation Arrange hotel bookings Coordinate travel tickets Government Portals & Attestations Process Fujairah Municipality attestations Merge required documents for contract approvals Submit using assigned government portals Municipality & Doc Handling Maintain Ajman Municipality credentials and secure filing Handle essential document files for PRO and sales support Qualifications & SkillsBachelor's degree or relevant administrative experienceMinimum 2 years in administration/front desk coordinationStrong communication & customer service skillsGood command of MS Office and PDF toolsExperience with UAE documentation & logistics (advantage)Highly organized and proactive with a sense of ownership
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