administrative assistant - office

OverviewLanguagesEnglishEducation College/CEGEP Experience1 year to less than 2 yearsOn siteWork must be completed at the physical location. There is no option to work remotely.Work setting Various locations ResponsibilitiesTasks Coordinate the activities of the HR department in order to ensure they meet the organization’s goals Train staff Record and prepare minutes of meetings, seminars and conferences Determine and establish office procedures and routines Schedule and confirm appointments Manage contracts Answer telephone and relay telephone calls and messages Answer electronic enquiries Compile data, statistics and other information Advise senior management Oversee payroll administration Greet people and direct them to contacts or service areas Perform data entry Provide customer service Maintain and manage digital database Perform basic bookkeeping tasks Maintain filing system Review and evaluate new administrative procedures Implement new administrative procedures Supervision 5-10 people Experience and specializationComputer and technology knowledge MS Excel MS Outlook MS PowerPoint MS Word MS Office Google Drive Electronic mail Area of work experience Project coordination Additional informationTransportation/travel information Own transportation Public transportation is available Work conditions and physical capabilities Ability to work independently Fast-paced environment Work under pressure Tight deadlines Attention to detail Large workload Personal suitability Ability to multitask Excellent oral communication Excellent written communication Flexibility Organized Team player Reliability Time management Adaptability Efficient interpersonal skills Integrity BenefitsHealth benefits Health care plan Other Benefits Free parking available Employment groupsThis employer promotes equal employment opportunities for all job applicants, including those self-identifying as a member of these groups:Support for persons with disabilitiesOffers mentorship, coaching and/or networking opportunities for persons with disabilities Provides awareness training to employees to create a welcoming work environment for persons with disabilitiesSupport for newcomers and refugeesProvides diversity and cross-cultural trainings to create a welcoming work environment for newcomers and/or refugees Support for youthsOffers on-the-job training tailored to youthProvides awareness training to employees to create a welcoming work environment for youthSupport for VeteransOffers mentorship, coaching and/or networking opportunities for VeteransProvides awareness training to employees to create a welcoming work environment for Veterans Support for Indigenous peopleOffers mentorship, coaching and/or networking opportunities for Indigenous workers Provides cultural competency training and/or awareness training to all employees to create a welcoming work environment for Indigenous workers Support for mature workersOffers mentorship, coaching and/or networking opportunities for mature workers Provides workspace accommodations, such as age-appropriate ergonomic considerations, to meet the physical needs of mature workers (for example: adjustable desks and chairs, accessible parking, etc.) Supports for visible minoritiesApplies hiring policies that discourage discrimination against members of visible minorities (for example: anonymizing the hiring process, etc.)Provides diversity and cross-cultural training to create a welcoming work environment for members of visible minorities