Administrative Assistant

What You Will Enjoy DoingOrganize and schedule meetings and appointmentsAssist in the preparation of regularly scheduled reportsDevelop and maintain a filing systemOrder office suppliesProvide general support to visitorsProvide information by answering questions and requestsResearch and creates presentationsGenerate reportsDevelop administrative staff by providing information, educational opportunities and experiential growth opportunitiesMaintain supplies inventory by checking stock to determine inventory level: anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of suppliesContribute to team effort by accomplishing related results as neededCarry out administrative duties such as filing, typing, copying, binding, scanningWrite letters and emails on behalf of other office staffCover the reception desk when requiredHandle sensitive information in a confidential mannerCoordinate office proceduresTake accurate minutes of meetingsResolve administrative problemsManage staff appointmentsMaintain up-to-date employee holiday recordsGreet and assist visitors to the officeHigh level of energy.It is required to act in a safe and environmentally responsible manner at all times by adhering to all ALPLA policies and procedures and Safety Standards.Fit to company culture in terms of punctuality, attitude, responsibility, department integration, personnel respect, accuracy and H&S standards.What makes you greatEducation/ Professional QualificationsBachelor's degreeExperience1 to 2 years of work experience as an Administrative Assistant or an equivalent work experience.Qualifications/ Skills/Personal CompetenciesKnowledge of office management systems and proceduresExcellent time management skills and ability to multi-task and prioritize workAttention to detail and problem-solving skillsExcellent written and verbal communication skillsStrong organizational and planning skillsWhat you can expect working with usA modern and family work environmentIntegration in a young, dynamic teamChallenging tasks with a high degree of self-responsibilityIndividual performance will be remunerated and further development supported