Administrative Assistant

Dawn's client, Ontario Wholesale Energy (OWE) is a leading provider of Natural Gas & Electricity Supply across North America. Alongside our sister divisions — Canadian Water Savings and Canadian Energy Savings Corp. — we deliver innovative, cost-effective energy and water conservation solutions to over 32,000 businesses. With over 65+ years of combined industry experience, we’re not just shaping the future of utility management — we’re leading it.We’re growing — and we’re looking for an exceptional Administrative Assistant to support our Executive Administrative Director and help streamline business operations with poise, professionalism, and precision.🚀 The Role: Administrative Assistant to Executive Administrative Director (with HR Support)You’re not just an assistant — you’re the right hand to our Executive Administrative Director. You thrive in fast-paced environments, have a keen eye for detail, and possess the organizational prowess to keep multiple priorities on track. If you love making things run like clockwork and enjoy the human side of HR operations, this is your opportunity to shine.Key Responsibilities:📅 Proactively manage and optimize the Executive Administrative Director’s calendar, meetings, and travel arrangements🧭 Anticipate needs, stay a step ahead, and adapt plans as priorities shift🎯 Organize and lead internal events and executive team initiatives🤝 Assist in HR processes including onboarding and offboarding — ensuring a smooth and professional employee experience📝 Prepare agendas, briefing documents, and follow-ups for key meetings🔁 Create and maintain checklists, org charts, process flowcharts, and other business-critical documentation📈 Support financial admin tasks including monthly Visa reconciliation💼 Liaise on behalf of the Executive Administrative Director with internal and external stakeholders, handling sensitive communication with discretion✈️ Coordinate travel arrangements (flights, hotels, transportation), when needed🔧 Jump in on cross-functional projects or provide support to other Executives as required💼 Why Join Us?Be part of an innovative company that's making a real impact in energy and water conservationCollaborate with a supportive and dynamic team of professionalsRoom to grow in a forward-thinking organizationCompetitive compensation and benefitsA culture that values initiative, ownership, and excellence✅ What You Bring to the Table3+ years as an Executive Assistant, supporting C-level executivesStrong experience in project coordination, HR processes, and calendar managementTech-savvy: proficient in MS Office, Google Workspace, DocuSign, Visio, Trello, SharePoint, HRIS systems (e.g., Collage), and YouTrackExceptional written and verbal communication skillsImpeccable attention to detail and time managementUnflappable under pressure and able to handle confidential matters with integrityA proactive, can-do mindset — you're always one step aheadBonus: Experience in project management or PMP certificationAt ONIT, we are dedicated to fostering diversity, equity and inclusion, believing that all employees play a role in upholding our values. We encourage individuals from various backgrounds, perspectives and life experiences to join us in addressing the world’s toughest challenges. Ensuring accessibility throughout the job application process is a priority for us at ONIT. If you require reasonable accommodations due to a disability, whether visible or not, please reach out to us at info@ontariowholesaleenergy.com, and we will gladly assist you