Administrative Assistant

At Dow, we believe in putting people first and we’re passionate about delivering integrity, respect and safety to our customers, our employees and the planet.Our people are at the heart of our solutions. They reflect the communities we live in and the world where we do business. Their diversity is our strength. We’re a community of relentless problem solvers that offers the daily opportunity to contribute with your perspective, transform industries and shape the future. Our purpose is simple - to deliver a sustainable future for the world through science and collaboration. If you’re looking for a challenge and meaningful role, you’re in the right place.Dow (NYSE: DOW) is one of the world’s leading materials science companies, serving customers in high-growth markets such as packaging, infrastructure, mobility and consumer applications. Our global breadth, asset integration and scale, focused innovation, leading business positions and commitment to sustainability enable us to achieve profitable growth and help deliver a sustainable future. We operate manufacturing sites in 30 countries and employ approximately 36,000 people. Dow delivered sales of approximately $43 billion in 2024. References to Dow or the Company mean Dow Inc. and its subsidiaries. Learn more about us and our ambition to be the most innovative, customer-centric, inclusive and sustainable materials science company in the world by visiting www.dow.com.Responsibilities / DutiesExecutive administrative support: Support delegated work for Univation Commercial and ISS team based in Dow Beijing office, examples but not restricted to the following:Travel arrangementsTeam event and meeting arrangements (event logistics and food catering, support planning of team activities)Expense reportingCalendar managementAdministrative management of Microsoft Teams/SharepointFollow-up on tasks from team membersOn-boarding and off-boarding administrative support for team membersAdministrative support to visitorsCommercial Activities support: provide commercial support for New Build license pursuing and execution:Monitor and track NDAsCommercial support for New Build licensing project in pursuing stage and execution early stage including invoicing, bank guarantee, service man days countingBusiness team support: Support delegated work for selected business teams across Univation China and GlobalProcurement: Create purchase requisition (PR) and obtain purchase order (PO) for commercial/marketing collateral, gifts and office supplies such as namecard printing and flower giftsContract filing and document retention: Provide support for contract documentation paperwork filing and management of archives as per document retention policiesCourier and shipment support: Arrange incoming/outgoing courier shipments as neededUnder limited direction, ensures communications flow properly utilizing knowledge of business / function’s organization structure and overall Dow processesDesired Qualifications5 years of administrative or secretarial experience desired, MNC experience is a plusYour SkillsMust possess good oral and written communication skills with fluency in EnglishSAP basic knowledge is desired, especially experience with raising PR/POBasica understanding of licensing activities, secrecy agreementsAbility to organize work using Microsoft 365 suiteExperience demonstrating IT savviness is a big plus, especially experience hosting virtual meetings and managing Microsoft Team sites and SharePoint is a plusTime management skills with ability to multitask and be resourcefulPositive mindset, pleasant and respectful approach to support both internal and external customersGood sense and awareness of ethics and complianceTakes ownership in their workBuilds appropriate rapport and effective relationships within DowBenefits – What Dow Offers YouWe invest in you.Dow invests in total rewards programs to help you manage all aspects of you: your pay, your health, your life, your future, and your career. You bring your background, talent, and perspective to work every day. Dow rewards that commitment by investing in your total wellbeing.Here are just a few highlights of what you would be offered as a Dow employee:Equitable and market-competitive base pay and bonus opportunity across our global markets, along with locally relevant incentives. Benefits and programs to support your physical, mental, financial, and social well-being, to help you get the care you need...when you need it. Competitive retirement program that may include company-provided benefits, savings opportunities, financial planning, and educational resources to help you achieve your long term financial-goals.Employee stock purchase programs (availability varies depending on location).Student Debt Retirement Savings Match Program (U.S. only).Dow will take the value of monthly student debt payments and apply them as if they are contributions to the Employees’ Savings Plan (401(k)), helping employees reach the Company match.Robust medical and life insurance packages that offer a variety of coverage options to meet your individual needs. Travel insurance is also available in certain countries/locations.Opportunities to learn and grow through training and mentoring, work experiences, community involvement and team building. Workplace culture empowering role-based flexibility to maximize personal productivity and balance personal needs. Competitive yearly vacation allowance.Paid time off for new parents (birthing and non-birthing, including adoptive and foster parents). Paid time off to care for family members who are sick or injured. Paid time off to support volunteering and Employee Resource Group’s (ERG) participation. Wellbeing Portal for all Dow employees, our one-stop shop to promote wellbeing, empowering employees to take ownership of their entire wellbeing journey.On-site fitness facilities to help stay healthy and active (availability varies depending on location).Employee discounts for online shopping, cinema tickets, gym memberships and more.Additionally, some of our locations might offer:Transportation allowance (availability varies depending on location)Meal subsidiaries/vouchers (availability varies depending on location)Carbon-neutral transportation incentives e.g. bike to work (availability varies depending on location)Join our team, we can make a difference together.About DowDow (NYSE: DOW) is one of the world’s leading materials science companies, serving customers in high-growth markets such as packaging, infrastructure, mobility and consumer applications. Our global breadth, asset integration and scale, focused innovation, leading business positions and commitment to sustainability enable us to achieve profitable growth and help deliver a sustainable future. We operate manufacturing sites in 30 countries and employ approximately 36,000 people. Dow delivered sales of approximately $43 billion in 2024. References to Dow or the Company mean Dow Inc. and its subsidiaries. Learn more about us and our ambition to be the most innovative, customer-centric, inclusive and sustainable materials science company in the world by visiting www.dow.com.As part of our dedication to inclusion, Dow is committed to equal opportunities in employment. We encourage every employee to bring their whole self to work each day to not only deliver more value, but also have a more fulfilling career. Further information regarding Dow's equal opportunities is available on www.dow.com.