Administrative Assistant

Join our TeamAbout this opportunity:Provide a high degree of administrative support and service to managers, unit leadership teams and where applicable to unit members. Assistants may in some cases take decisions on behalf of his/her manager and represent the unit if delegated. Further, contribute to and coordinate activities in different projects in the administrative area, act as expert for the administrative support systems whenever needed and authorize e.g., orders, invoices in line with authorization policies and routines. Support and inform about Ericsson internal administrative processes, systems and tools. The tasks performed can be on an ad-hoc basis. All above to optimize administrative efficiency, meet business needs and enable the line organization to focus on the core business.What you will do:This role involves providing extensive administrative and operational support to ensure efficiency and compliance across multiple teams, functions, and managerial levels. Key responsibilities include: Document Management & Compliance: Manage, structure, and classify information across systems like EriDoc, SharePoint, and common drives while adhering to confidentiality and data privacy standards. Information Distribution & Audit Preparation: Upload, update, and share presentations and announcements; assist in audit document preparation. Financial & Administrative Operations: Handle orders, invoices, reimbursement claims, and support tools like Concur and EB. Process administrative requests and provide guidance on systems. Travel & Employee Logistics: Plan and organize travel arrangements (including visa and invitation letters) following company policies. Manage induction and exit processes for employees and consultants. Event Planning & Meeting Coordination: Organize strategic meetings, workshops, and events, including high-level logistics, offsites, and board meetings. Leadership Team Support: Act as gatekeeper for leaders by managing calendars, travel, emails, meetings, and creating reports. Assist with tasks such as tracking team performance and improvement plans. Process Optimization: Drive improvements in administrative processes, advocate for simplification and automation, and lead initiatives for better collaboration and information sharing. Mentorship & Team Leadership: Mentor junior assistants, support skills development, and drive alignment across administrative roles. Participate in leadership team activities, take delegated decisions, and lead transformation initiatives for efficiency and cost reductions. Compliance & Security: Ensure adherence to information security and confidentiality standards. Incorporate tactical efficiency improvements. Strategic Administration: Own annual plans for events and administration updates, support budget preparation and control, and spearhead cost-saving strategies.The skills you will bring: +5 years of experience as Administrative/Executive assistant Electronic Document Management. Team Management. Networking. Consulting. Business Understanding. Planning and Organizing. Meeting Management. Process Improvement. Compliance Requirements. Business Process. Knowledge Sharing and Collaboration Skills. Microsoft 365. Presentation Preparation. Business Communication. English and Spanish language proficiencyWhy join Ericsson?At Ericsson, you´ll have an outstanding opportunity. The chance to use your skills and imagination to push the boundaries of what´s possible. To build solutions never seen before to some of the world’s toughest problems. You´ll be challenged, but you won’t be alone. You´ll be joining a team of diverse innovators, all driven to go beyond the status quo to craft what comes next.What happens once you apply?Click Here to find all you need to know about what our typical hiring process looks like.Encouraging a diverse and inclusive organization is core to our values at Ericsson, that's why we champion it in everything we do. We truly believe that by collaborating with people with different experiences we drive innovation, which is essential for our future growth. We encourage people from all backgrounds to apply and realize their full potential as part of our Ericsson team. Ericsson is proud to be an Equal Opportunity Employer. learn more.Primary country and city: Mexico (MX) || Mexico CityReq ID: 776181