Administrative Assistant II - (Pathology/Laboratory)

DescriptionPenn Medicine is dedicated to our tripartite mission of providing the highest level of care to patients, conducting innovative research, and educating future leaders in the field of medicine. Working for this leading academic medical center means collaboration with top clinical, technical and business professionals across all disciplines.Today at Penn Medicine, someone will make a breakthrough. Someone will heal a heart, deliver hopeful news, and give comfort and reassurance. Our employees shape our future each day. Are you living your life's work?Location: Lancaster, PA - Lancaster General HospitalHours: Mon - Fri 8 am - 5pm - no weekendsKeys To SuccessAble to handle both Physician (Pathologist) admin duties along with other clinical departments of the Clinical Lab. Manages schedules of PathologistsCoordinates some administrative activities and meeting scheduling between lab sectionsIdeal candidate will be able to periodically perform Executive Assistant like duties because of scope of the Lab Good organization skills and able to learn new skills. Administrative Assistant skills/experience is essentialResponsibilitiesProvides administrative and office support to a department, director s and or physician s . Performs and anticipates certain administrative functions for management, including making decisions within authorized scope or directing the decision making to the proper authority.Qualified individuals must have the ability with or without reasonable accommodation to perform the following duties:Coordinates schedules and calendars by arranging meetings, appointments and travel arrangements. Uses independent judgment in managing calendar.Composes correspondence, memos, presentations, and reports. Types, formats, and proofreads a variety of materials including correspondence memos, reports, charts, statistics, minutes of meetings, etc.Coordinates all aspects of meetings including logistics, technology, presenters and agenda. Attends, take minutes, and distributes materials when directed.Answers and screens internal and external calls and visits to determine the urgency of the situation. Suggests appropriate referrals or informs direct report team when situation warrants immediate attention.Performs and anticipates certain administrative functions for management, including making decisions within authorized scope or directing the decision making to the proper authority.Provides research and administrative support to special projects, preparing data and follow-up on projects.Manages department equipment, supplies, office space and department specific systems.MINIMUM QUALIFICATIONS:High School Diploma or equivalent GED .Three 3 years’ experience providing direct administrative support.Excellent computer skills including intermediate to advanced level of experience with Microsoft Office Products.Excellent communication and interpersonal skills.Thorough knowledge of English grammar, spelling and punctuation.Preferred QualificationsAssociate or Bachelor’s Degree in a complimentary field.More than Three 3 years’ experience providing direct administrative support and the ability to perform functions independently.CredentialsEducation or Equivalent Experience:Bachelor of Arts or ScienceH.S. Diploma/GED (Required)We believe that the best care for our patients starts with the best care for our employees. Our employee benefits programs help our employees get healthy and stay healthy. We offer a comprehensive compensation and benefits program that includes one of the finest prepaid tuition assistance programs in the region. Penn Medicine employees are actively engaged and committed to our mission. Together we will continue to make medical advances that help people live longer, healthier lives.Live Your Life's WorkWe are an Equal Opportunity employer. Candidates are considered for employment without regard to race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, familial status, genetic information, domestic or sexual violence victim status, citizenship status, military status, status as a protected veteran or any other status protected by applicable law.