Administrative Assistant II - Schools - Ecole Edwards Elementary School

Company OverviewAs a rapidly growing school division in Alberta, Rocky View Schools (RVS) supports the educational needs of more than 29,000 students from Kindergarten to Grade 12 in 53 schools to ensure they learn, belong and succeed.RVS is situated on the traditional territories of the Treaty 7 region of Southern Alberta including the Siksikaitsitapi (Siksika, Kainai, Piikani, Amskapi Pikuni), the Tsuutina, the Îyâxe Nakoda Nations (Bearspaw, Chiniki, Goodstoney), and the Rocky View Métis District.Our team is committed to creating positive, safe and inclusive environments for students to learn and for staff to work together. RVS encourages applications from individuals who can help shape and embody our core values of Leadership, People, Community and Innovation, and support our vision that RVS is a world-class learning organization where all students achieve their absolute best.The OpportunityRVS invites applications for a continuing, full-time (35 hrs/wk) Administrative Assistant II - Schools position at Ecole Edwards Elementary School, starting immediately.Ecole Edwards Elementary School, located in the City of Airdrie, serves English and French students from grades K-6. Information regarding this school may be found at .The Administrative Assistant II - School is responsible for a variety of office administration and clerical duties to support school staff, students, parents, and community members across Rocky View Schools (RVS). Reporting to the Principal, the Administrative Assistant II - Schools provides excellent service to callers and visitors, maintains accurate student records, supports the schedules of the school administrators, and provides administrative support as assigned.Responsibilities IncludeMaintains student permanent records, school records, student enrolments, attendance, and month-end reports using various data management programs in a confidential manner Creates a variety of written documents in a professional manner as requiredSchedules appointments, books meeting rooms, and communicates with participants in a timely manner as required Assists with orientation of new school staffOrganizes and facilitates school announcementsProvides excellent service to school staff, students and the public, including answering and directing phone calls in a courteous and professional mannerGreets substitute teachers and substitute support staff and provides necessary resourcesPrepares, distributes, collects, and categorizes various school forms Accepts, distributes and expedites mail, couriered and delivered itemsCollaborates with team members to identify efficient work flow in the school office Completes a variety of clerical duties in a fast-paced work environment by assigned deadlinesSupervises students in the infirmary Supports the financial duties, and other administrative tasks as required Supports the administration of the community rental of the school/facility as required Education/ExperienceCertificate or diploma in office management, business administration, or a related fieldTwo or more years’ experience in an administrative assistant role in an office environmentPrevious experience with customer service in a fast-paced environmentPrevious experience within a school division and/or with Student Information Records Systems is considered an assetKnowledge And SkillsOutstanding communication and customer service skillsHighly effective organizational and prioritization skillsDemonstrated ability to deal with a variety of complex and sensitive issues professionally and in a timely mannerAbility to successfully work in a team environment as well as independently with minimal supervisionAbility to think critically and deal with changing priorities in a fast-paced environmentProficient in Microsoft Office Suite and web-based applicationsRocky View Schools Benefits6% vacation payBenefits Plan ( Extended Health, Dental, Wellness & Spending Account, Tax Free Savings Account and Registered Retirement Savings Plan)Defined Benefit Pension PlanProfessional development and training opportunitiesPre-Employment RequirementsThe successful candidate must submit a current Criminal Record with Vulnerable Sector Check within 30 days of the start of your employmentProof of qualifications/education as required by the positionApplicants must provide a professional letter of reference, attached to the job application, from their most recent supervisor, relevant to the job opportunity, written on company letterhead, signed and dated within the past 18 months.How To ApplyWe request all applications be placed through . Applications must include your cover letter, resume, proof of qualifications and a professional letter of reference.Please submit your application by November 20, 2025 at 4:30 pm MST quoting job code #3992389.Rocky View SchoolsHuman ResourcesWe appreciate and consider all applications; however, only those candidates selected for an interview will be contacted. Applicants may be contacted via email or by phone for an interview. Please ensure your online profile information is up to date so there is no delay in contacting you.