Administrative Assistant

Executive assistant / Company: Marti Law Group (USA Law Firm)Please watch these three-minute video first: https://docs.google.com/videos/d/1hiKN4A1YijVEOmqtfaH29AeE_btqTvzR5WMAj6qwYt4/edit?usp=sharingPart-time / 4 hours per day / 20 hours per week / remoteCompensation: USD $8hour (Approx $693 per month)Must-Haves:Based in Latin AmericaFluent English (written & spoken)3+ years of administrative, operations, or sales support experienceTime Zone Overlap: At least 4 hours of overlap between 9:00 am and 5:00 pm Eastern Time (ET) each workday.The weekly schedule should be consistent (for example: Monday 9–1 pm ET, Tuesday 2–6 pm ET, etc.), with some flexibility to adjust as long as there is core overlap with the team.Contract Type: Independent contractor (you will be responsible for your own taxes and benefits)About Marti Law Group https://www.martilawgroup.com/ / https://www.linkedin.com/company/marti-law-group/Marti Law Group is a boutique law firm hyper focused on healthcare transactions (primarily M&A) and regulatory compliance. With a realization of the need for the practice of law to evolve, Marti Law Group offers a disruptive model, offering predictable flat fees along with unique membership options. We are entrepreneurs and business advisors first and attorneys second. Unlike most lawyers who consider only legal elements, we evaluate the practical side of a business and advise our clients accordingly.We live by a set of core values:Reimagine What’s Possible: We challenge outdated ways of practicing law.Every Day We’re Hustlin’: We move fast, think fast, and act fast.Ride or Die: We show up for our clients, our team, and our mission. No one rides alone.Be the Guide: We lead clients toward their vision with confidence.Make Order Out of Chaos: We bring clarity to complexity and regulatory confusion.To be considered, candidates must align with these values and thrive in a fast-paced, feedback-driven environment.ROLE OVERVIEWThis is not a traditional administrative assistant role. Although this is an entry level role, you must be hungry for a fast-paced, multi-faceted opportunity, which would include business support and various administrative tasks. The ideal candidate is someone who shares our vision and wants to be part of something special for the long-term. Must be able to maintain high positive energy and move swiftly without constant supervision. It is also critical to be an excellent communicator, not afraid to speak up and one to take initiative. Must also display excellence in organization and attention to detail. KEY RESPONSIBILITIESExecutive & Team SupportProvide comprehensive virtual administrative support to firm leadership and team members.Manage and coordinate calendars, schedule meetings, and prepare related materials.Assist with travel arrangements, expense tracking, and other executive-level logistics.Manage and prioritize email correspondence for the Managing Partner.Serve as the first point of contact for new client inquiries, ensuring a professional and responsive experience.Manage the client intake and onboarding process, including contracts and follow-up communication.Maintain accurate digital filing systems and ensure documentation is organized and accessible.Support firm-wide initiatives, including project management and system improvements.SKILLS AND QUALIFICATIONS:Proven experience as an Administrative Assistant, particularly in a legal or healthcare settingStrong organizational and time-management skillsExcellent communication and interpersonal abilitiesProficiency with scheduling tools, Microsoft Office, CRM software, and other office applicationDetail-oriented with the ability to manage multiple tasks efficientlyAbility to maintain confidentiality and handle sensitive informationMust be a self-starter with strong problem-solving skills and the ability to work independentlyEXPERIENCE: Must be based in Latin America Must be fluent in English (written and spoken) 3+ years of administrative, operations, or sales support experienceApplication Process1️⃣ Apply. Once you apply, you’ll receive a 26-minute TestGorilla assessment to evaluate your problem-solving skills.2️⃣ Screen. If you score well, I’ll invite you to a video interview with me, and afterward I’ll share personalized feedback from our conversation.3️⃣ Take-home. After the interview, you’ll complete a take-home test.4️⃣ Final step. You’ll meet with the office manager and the founder/owner.🎥 Want to stand out?Record a short video using Loom or Google Vids telling us why you’re a great fit and share the link via WhatsApp: https://wa.me/+16504100668 or LinkedIn https://www.linkedin.com/in/escalantericardo/