Administrative Assistant

In a world of possibilities, pursue one with endless opportunities. Imagine Next!At Parsons, you can imagine a career where you thrive, work with exceptional people, and be yourself. Guided by our leadership vision of valuing people, embracing agility, and fostering growth, we cultivate an innovative culture that empowers you to achieve your full potential. Unleash your talent and redefine what’s possible.Job DescriptionSenior Administrative Assistant - ParsonsIf you are an organized and motivated individual with a talent for administrative work, Parsons has an opportunity for you! The Administrative Assistant plays a critical role in supporting the successful execution of complex gas infrastructure projects. This position is responsible for performing clerical duties in support of Company employees. The Administrative Assistant may be assigned to specific personnel or tasks or may be asked to perform functions for multiple groups, gas replacement projects and collaborating with internal and external stakeholders throughout all phases of project delivery—including planning, design, execution, monitoring, and closeout.ResponsibilitiesAdministrative functions as assigned (including but not limited to reconcile invoices, duplication services, prepare and maintain spreadsheets and tracking documents, enter into and recover data from SAP, etc.)Maintain and organize project documentation in support of work projects and/or programsCoordinate correspondence and distribution of project documents. Administrative functions as assigned (reconcile invoices, populate spreadsheets, enter data into SAP, etc.)Gather, collate and/or assemble documents, scan documents and/or compile data into electronic formats on mass storage devices as directed and deliver to Company representatives according to agreed upon timeframes.Provide weekly/monthly updates on project costs, progress, and any issuesCommunicate any observed non-compliance or safety concerns immediatelyPromote a safety-first culture and adherence to the Accident Prevention ManualCollaborate with internal/external stakeholders to resolve invoicing/billing issuesEnsuring a safe work environment through process and procedure adherence and safety metricsConsiders innovative ways to undertake work, promoting automation and efficiencies in day-to-day work streamsWorks with senior leadership on the risk definition, cost, and the mitigation action analysis.QualificationsHigh school diploma (or equivalent) and typically 3+ years of relevant work experience.Proficient in Microsoft Office: Excel, word, outlookProficient in Maintaining updating and accuracy of spreadsheetsSAP experience and experience with delivering project orientation to new project related personnel is preferredUnderstanding of quality assurance processes and implement with project structure.Proven ability to work in a team environmentSecurity Clearance RequirementNoneThis position is part of our Critical Infrastructure team.For more than 80 years, our experts have designed and delivered the critical infrastructure that connects and protects communities around the world. We work in collaborative teams, both within the company and with our partners and customers, to plan, design, build, and modernize infrastructure. We take special pride in projects and solutions that improve communities as well as people’s quality of life by promoting economic growth, enhancing mobility, and increasing sustainability and resiliency. Powered by our people, we provide the imagination necessary to support our customers’ visions—and to help them see what's next!Salary Range: $18.94 - $33.17We value our employees and want our employees to take care of their overall wellbeing, which is why we offer best-in-class benefits such as medical, dental, vision, paid time off, Employee Stock Ownership Plan (ESOP), 401(k), life insurance, flexible work schedules, and holidays to fit your busy lifestyle!This position will be posted for a minimum of 3 days and will continue to be posted for an average of 30 days until a qualified applicant is selected or the position has been cancelled.Parsons is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, veteran status or any other protected status.We truly invest and care about our employee’s wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest—APPLY TODAY!Parsons is aware of fraudulent recruitment practices. To learn more about recruitment fraud and how to report it, please refer to https://www.parsons.com/fraudulent-recruitment/.