Administrative Assistant (Project-Based)

JOB SUMMARYSupports the Property Accountant and Finance Manager during the finance system migration project.Assists in data clean-up, migration, reconciliation, and parallel run transaction postings to ensure accurate and timely transition from IPAS to Oracle NetSuite.DUTIES AND RESPONSIBILITIESAssists in cleaning up and validating customer, vendor, and chart of accounts master data.Maps IPAS system master data to the Oracle NetSuite master data structure.Extracts and cleans trial balances and subsidiary ledgers from the legacy system.Transforms cleaned trial balances and subsidiary ledgers into the prescribed uploading format.Uploads and validates trial balances and customer subsidiary ledgers in Oracle NetSuite.Input transactions for billing, collections, vendor payables, and general ledger adjusting entries during the parallel run.Reconciles month-end balances between the IPAS system and Oracle NetSuite.Prepares and submits weekly and monthly reconciliation reports to the Property Accountant, Finance Manager, and Project TeamFlags discrepancies promptly and escalates unresolved issues for resolution.Ensures compliance with established migration timelines and procedures.Maintains organized documentation of migration activities for audit readiness.Supports the Finance Team in achieving successful and accurate system migration.JOB QUALIFICATIONS AND SKILLS REQUIREDBachelor’s degree holder, preferably with a degree in Accountancy, Finance, Business Administration, Computer Science, Information Technology, or any related field.New graduates are encouraged to apply.Knowledge of general accounting, reconciliations, system migration, data analysis, or financial reporting.Experience in ERP/accounting system migration is an advantage but not required.Strong proficiency in Microsoft Excel (pivot tables, VLOOKUP, INDEX, MATCH, data transformation).High attention to detail with strong problem-solving skills.Ability to work under pressure and meet strict deadlines.Good communication and teamwork skillsStrong organizational skills and ability to maintain accurate records.