Administrative Assistant Project Coordinator

Our client is a Vancouver-based, world-class artist management firm. The company represents high-caliber, internationally acclaimed touring and recording artists, as well as platinum-selling producers and songwriters.THE POSITION The successful candidate will serve as Administrative Assistant Project Coordinator, working closely alongside artist Project Managers. This is an in-office position. The candidate must be based in, or willing to commute to Vancouver.JOB DESCRIPTIONArtist calendar upkeep (internal + external)Support on Contesting/ prizing / fundraisersArtist signing coordinationContract management, signing, filingDeal memo/offer filing and distributionVarious filing (projections / settlements / tour routing / press releases)Support on work visas (filling in documentation, passport filing, general administrative duties per direction from Project Manager)Shipping + mailVIP Program support (product sourcing and general coordination)Database upkeep as directedMarketing letter coordinationGeneral artist file upkeepMonthly folder auditsWeekly artist calendar auditsMonthly website auditsFACTOR, Music BC, Starmaker and Creative BC funding applications and wrap reports (for artists)Merch logistics support as neededMaster Tour data entryArtist Press Support - Press sheet creation/distribution/MasterTour entryBudget upkeep and supportBusiness management payment coordinationNewsletter, admat, website, lyrics, and merch proofreadArtist studio / rehearsal space bookingsRockdoc sourcing as directedNew artist reconAward nomination / applicationsGeneral artist onboarding / applicationsOrganization of internal / external deadlinesIncome tracking data entryVarious admin coordinationAdditional tasks as directedSKILLS & EXPERIENCE REQUIREDResourcefulness, self-sufficiency, and drive to grow your careerInterest in music industry and artist managementExperience in music industry, even if limited, is a bonus but not requiredAbility to handle challenging situations, be proactive, troubleshoot and problem-solveExceptionally organized and able to multitask and manage time effectivelyAbility to manage a large volume of tasksKnowledge of MS Office and Mac computers is essentialAbility to work as part of a close-knit teamExceptional attention to detailStrong written and verbal communication skillsAvailability outside of regular office hours. If you’re looking for a 9-5 job, this may not be for you