Administrative Assistant

At Roche you can show up as yourself, embraced for the unique qualities you bring. Our culture encourages personal expression, open dialogue, and genuine connections, where you are valued, accepted and respected for who you are, allowing you to thrive both personally and professionally. This is how we aim to prevent, stop and cure diseases and ensure everyone has access to healthcare today and for generations to come. Join Roche, where every voice matters.The PositionThe eCoE (Corporate Finance) focuses on three areas: delivering a high level of financial expertise, innovative insights, and an entrepreneurial mindset that enables agility and flexibility for stakeholders. The eCoE will be a talent engine for Finance through capability building and network building. There are three focus areas within eCoE (Corporate Finance): Financial Backbone, Digital Innovation, and Planning, Analytics, and Insights.While there are three focus areas and clusters, we are not seeking to create silos. We are looking for individuals who display the Finance Mindset and behaviors and will support a living organism that will leverage the business knowledge and financial expertise of the network to deliver exceptional results for Finance and Roche.The opportunity: Calendar management for two eCoE (Corporate Finance) Enablers based in the North America region (mainly Mississauga and Indianapolis): Proactive management of a complex calendar, including meeting scheduling, resolution of conflicts, and scheduling appointments with external guests and interviews as necessary across different timezonesTravel management (including bookings and T&E expense reporting) for two eCoE (Corporate Finance) Enablers based in the North America regionMeeting management such as: Catering, Room/Location, materials/supplies, AV requirements: Handling of all logistics in collaboration with site service teams, including content development or coordination of content for department wide. meetings/activities, including offsite meetings. Organize and prepare meeting agendas including gathering and preparing content, creating and preparing the presentations, and using the appropriate technology to run larger meetings. Coordinating hiring process, including scheduling and managing interviews for multiple positions including on-boarding process, coordinating onboarding/off-boardingMaintain excellent customer service among eCoE (Corporate Finance) team members on site, the global eCoE team and Finance communityBe an active member of the global eCoE Administration team contributing to the overall success of the eCoE and being open to contributing to work packages beyond the core roleWho you are:High school diploma or equivalent required. 3+ years of experience in office administration and/or event managementFluency in English, any other language is considered as an advantageStrong service orientation, a high level of curiosity and a proactive mindsetAbility to effectively communicate with colleagues across different sites, of different backgrounds and hierarchical levels, exercising discretion with sensitive/confidential informationStrong administrative organizational and technical skills having demonstrated attention to detail, adherence to agreed deadlines, ability to work independently and in teams, with the ability to manage multiple projects in parallelRobust computer skills and specific proficiencies with Google Suites tools, including ability to leverage common AI tools for daily work (e.g. Gemini, ChatGPT, etc.)Proven ability to work independently and in a hybrid team environment supporting the eCoE teams in Indianapolis and MississaugaPreferred:Bachelor's degree preferredAdditional information:Location: Mississauga, ON, Canada.Modality: Hybrid ( Majority of time on campus).Type: Full-time (35 hours per week).Relocation benefits not available.Who we areA healthier future drives us to innovate. Together, more than 100’000 employees across the globe are dedicated to advance science, ensuring everyone has access to healthcare today and for generations to come. Our efforts result in more than 26 million people treated with our medicines and over 30 billion tests conducted using our Diagnostics products. We empower each other to explore new possibilities, foster creativity, and keep our ambitions high, so we can deliver life-changing healthcare solutions that make a global impact.Let’s build a healthier future, together.Roche is an Equal Opportunity Employer.