Administrative Assistant

Job Summary: As the Administrative Assistant, you will play a critical role in keeping our business operations running smoothly. This position requires a highly organized, proactive individual who can manage a wide range of administrative tasks while also providing support in basic human resources functions. You'll handle scheduling, document management, internal communications, and general operational support, while also assisting with HR-related processes such as recruitment coordination, onboarding, and compliance tracking. The ideal candidate is a hands-on doer who thrives in a fast-paced, remote work environment. You should be able to take initiative, manage multiple priorities, and follow through with minimal supervision.Administrative Support: Manage full-cycle recruitment, onboarding, and employee orientation, ensuring a smooth and efficient process. Maintain accurate and compliant employee records and documentation, ensuring confidentiality and accessibility. Support performance evaluations, training programs, and employee engagement initiatives to foster a productive and engaged team. Provide remote administrative support to executives and department heads, ensuring smooth coordination of daily tasks, projects, and strategic priorities. Prepare, organize, and manage reports, HR documentation, Standard Operating Procedures (SOPs), and company-wide communications using cloud-based tools. Maintain and organize digital filing systems using shared drives (e.g., Google Drive, Dropbox) to ensure easy access and compliance. Manage incoming emails, calls (via VoIP systems), and messages, ensuring timely routing and follow-up. Take initiative in supporting company-wide projects by tracking progress, ensuring deadlines are met, and assisting leadership with organizing and executing project plans.Qualifications: Strong written and verbal communication skills, with the ability to effectively collaborate with diverse teams in English and convey information clearly and professionally. Proficiency in Google Workspace tools (Docs, Sheets, Slides, Gmail, Drive) for efficient communication, collaboration, and document management. Demonstrated ability to take ownership of projects, proactively initiate tasks, and follow through