Administrative Assistant

Organizational Summary: StrongHearts Native Helpline is a safe, anonymous and confidential helpline for Native Americans and Alaska Natives affected by domestic, dating and sexual violence. By dialing 1-844-7NATIVE (1-844-762-8483), nationwide 24/7, callers can connect at no cost one-on-one with knowledgeable StrongHearts advocates who can provide lifesaving tools and immediate support to enable survivors to find safety and live lives free of abuse.Job Summary:StrongHearts Native Helpline is looking for an exceptionally bright, multitasking, and self-motivated experienced Administrative Assistant in a fast-paced growing environment. You will partner with multiple staff to handle administrative tasks freeing up their time to focus on department and company goals.*This position is contingent upon the receipt of grant funding. Employment is subject to the availability of the necessary financial resources, and continuation of the role may be impacted by changes in funding status.*Essential Responsibilities, Duties and Abilities:Provide administrative support to the Chief Executive Officer and program teams.Manage calendars, schedule meetings, and coordinate logistics for internal and external events.Draft and proofread correspondence, reports, and donor communications.Maintain organized digital and physical filing systems, including donor records.Support bookkeeping and data entry related to donations, invoices, and expenses.Comply with all federal, state and local legal/financial requirements, and organizational internal controls to maintain financial accountability.           Assist with HR and onboarding processes for new staff and volunteers.Help coordinate relevant meetings and activities.Manage office supplies, vendor relationships, and basic IT or facilities requests.Respond to public inquiries via phone and email, ensuring a warm and professional tone that reflects our mission and values.Assist in overall office administration and maintenance, including maintaining common areas as necessary.       Perform other duties as needed to support the organization’s operations and programs.                                                                                                                                                                               Successful candidates will be exceedingly well organized, flexible and enjoy administrative challenges. Ability to work as a team member, providing support and constructive feedback in interpersonal interaction.                                                                                                       Work independently with little or no supervision.                                                                  Demonstrates initiative and the ability to be flexible and creative.                                            Strong time management skills with a demonstrated ability to work quickly                             Ability to think creatively and problem-solve to assist a new and growing program           *This description only includes essential functions of the job and does not imply that these are the only duties to be performed by the employee occupying this position. Employees will be required to follow any other job-related instruction and to perform any other job-related duties requested by their supervisor or management*Knowledge and Skills:A High School Diploma or equivalent is required; Associates Degree preferred     Proficiency with Microsoft Office Suite, Google Workspace, and Adobe.Experience with donor databases or CRM systems (e.g., Salesforce, Bloomerang, DonorPerfect) a plus.Excellent written and verbal communication skills.Strong organizational skills and attention to detail.Ability to prioritize tasks and manage multiple deadlines in a fast-paced environment.                                                                                       Preferred work experience working with American Indian and Alaska Native communities and with community-based domestic violence/victim assistance programs, human services, social services or related direct client services.                                        Any equivalent combination of education and experience that will allow the applicant to satisfactorily perform the duties of the job may be considered.  Physical and Sensory Requirements:The responsibilities of this position require certain physical and sensory abilities, which must be performed with or without reasonable accommodation.                                                                                 Must be able to hear and speak clearly.                                                                                     Ability to use hands and fingers on a keyboard and use a mouse.                                                Ability to clearly see and view the details of words, tables and images on a computer screen for long periods of time. Benefits:StrongHearts offers the work life balance, opportunities for growth and the upward mobility you've been searching for! Benefits include employer subsidized health, dental, vision, and life insurance benefits that begin two full calendar months after your official start date. Benefits also include generous vacation and sick time for a positive work life balance.*StrongHearts is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or veteran status. StrongHearts is a drug-free workplace.*