Administrative Assistant (Temporary- Full Time) 6 month-Contract

Job DetailsDescriptionLocation: Calgary, AlbertaPosition Type: Full-Time/Temporary (6-month contract)✨ Position SummaryJoin our dedicated team as an Administrative Assistant, providing high-level support to one or more of our physicians. You’ll play a key role in managing schedules, coordinating clinic activities, and contributing to an exceptional patient and staff experience.This is a non-patient-facing role within a collaborative care team environment, requiring flexibility, cross-coverage, and a passion for healthcare excellence.🩺 What You’ll Be Doing📅 Schedule CoordinationMaintain physician clinic schedules, OR bookings, IVF dates, and appointmentsPrepare weekly physician calendarsEnter and update appointments in EMRUnderstand patient flow and appointment types🏥 Clinic PreparationPrepare medical records for consultationsRetrieve required documentation and testingEnsure completion of patient intake forms💰 Billing & DocumentationManage Alberta Health Care and private billing in eIVFProcess non-insured and missed appointment chargesDraft patient and consult letters📞 General Admin DutiesAnswer and direct calls as neededPerform ad hoc administrative tasks as assignedSupport other departments when required🎓 Qualifications & ExperienceHigh school diploma (required)MOA certificate or post-secondary in admin (preferred)LPN certificate/ experience (is an asset)2+ years in administrative support (medical setting preferred)Experience supporting a physician or healthcare professionalFamiliarity with Connect Care and Alberta Netcare (preferred)💡 Knowledge & SkillsExcellent time management and attention to detailStrong written and verbal communication skillsEMR proficiency and computer literacyAbility to work independently and in team settingsProfessional, adaptable, and empathetic demeanourStrong problem-solving and critical thinking abilitiesWhy Join Us?We Offer a Supportive And Enriching Work Environment Where Your Contributions Are Valued. Here’s What You Can Expect As Part Of Our TeamAccess to an Employee Assistance Program.E-tools for wellness, such as meditation, sleep aids, and focus tools.State-of-the-art work facilities to enhance your day-to-day experience.Why You’ll Love Working HereAt the Regional Fertility Program, we are committed to creating a workplace where everyone feels valued, respected, and empowered. Diversity and inclusion are at the heart of our organization, and we are proud to be an equal-opportunity employer. If you need reasonable accommodation during the application or interview process, please let us know—we’re here to help.Ready to Apply?If this opportunity excites you, we’d love to hear from you! Apply today and become part of a team making a meaningful difference in people’s lives.P.S. Thank you to all applicants for your interest in this role. Due to the high volume of applications, we may not be able to respond to each applicant personally, but we deeply appreciate your time and effort. We look forward to connecting with you, either through this search or in future opportunities.