Administrative Assistant

Job Title: Administrative AssistantLocation: London / Remote (Flexible)Job Type: Flexible: Employed/Self EmployedCompensation: £25,000 - £35,000 pro rata. Or starting at £25 per hour for VA'sAbout the Role:This is a fantastic opportunity to provide business support to a deep tech investment firm founded by scientists, entrepreneurs, and operators. Their mission is to bridge the gap between groundbreaking scientific discoveries and the resources needed to bring them to life. By backing early-stage startups and university spinouts, they empower the next generation of innovators to turn their research into impactful, real-world solutions. The team operates at the intersection of science, technology, and entrepreneurship- combining an early-stage investment fund, a venture studio for co-creating startups, and a fast-growing media and content arm built around a YouTube audience of over 2 million subscribers. The firm’s small, high-performing team of around ten people works remotely, with access to office space in Central London. Administrative Support Manage and prioritise calendars, meetings, and daily schedules Provide a daily or weekly briefing outlining key meetings, deliverables, and priorities Handle inbox management- triage emails, draft responses, and flag priorities Coordinate meetings (internal and external), prepare agendas, and ensure follow-up actions are tracked Support fund administration tasks (paperwork, investor communications, document filing) Liaise with investor relations and marketing teams to ensure smooth cross-functional workflows Assist in onboarding processes and maintain internal documentation systems (Google Drive, G Suite) Help coordinate small projects across the fund, venture studio, and media initiatives Track tasks and follow up on action items from meetings or project discussions Prepare and maintain records, spreadsheets, and other administrative reports Criteria Ideal personExceptionally organised, detail-oriented, and proactive. Confident managing multiple workflows in a fast-paced environment. Strong written and verbal communication skills. Tech-savvy, with experience using digital productivity tools (Google Workspace, Slack, Notion, etc.). If applying as a Virtual Assistant: must be insured and ICO registered. Competence is more important than experience in our search.