Administrative Assistant X5

Division: ClaimsReference No: 6273Location:Durban, Kwazulu-Natal, ZAEmployment Type: Fixed Term ContractDisability (EE targeted role): NoT.A.S.K Grade: 06Job Posting Salary: R244,732.00Job Posting End Date: 4 Nov 2025The Road Accident Fund’s mission is to provide timely and equitable assistance to those affected by motor vehicle accidents through the provision of appropriate social benefits to ensure financial relief and recovery for qualifying individuals.Purpose of the Job: The Administrative Assistant is responsible for providing administrative day-to-day support to the respective department.18 months Fixed Term Contract Key Performance AreasCompliance administration Maintain up-to-date written documentation related to the departments business activities. Ensure compliance to the policies and process standards. Keep abreast of internal standards and business goals to ensure adherence to sound internal control. Office CoordinationAssist in making follow-ups on outstanding matters. Ensure all requests are handled and responded to within set timelines. Assist in ensuring the availability of stationery within the department. Validate and verify information and documents submitted for accurate capturing and further handling. Ensure the systems/registers used are kept up to date. Check for duplicate documents, requests and queries and report on them. Allocate reference numbers and accurately capture related documents on different systems. Allocation of matters to responsible team members. Draft and send out letters to all stakeholders as required. Meeting SupportArranging meetings on behalf of the department. Assist with taking and distributing minutes in accordance to set governance standards. Create and maintain a register to track matters outstanding. Maintain a follow-up plan on meeting resolutions and matters outstanding.Ensure confirmation of meetings and management of team diaries.Schedule appointments with internal and external stakeholders as and when required. Document and Records ManagementAdminister the records management and filling processes in line with the RAF filling plan Ensure that the filing system is always up-to-date and functional. Retrieval of information at all times as requested in the office. Ensure confidentiality of all documents under control and that documentation reaches the intended recipients. Acknowledge the receipt of documentation, apply a file number allocation, record data onto the computer system and file appropriately. The Road Accident Fund subscribes to the principles of employment equity and preference will be given to People with Disabilities.Applicants who have not received any correspondence from us within six weeks from the closing date can consider themselves unsuccessful.Security Vetting shall be conducted on all prospective employees.It is the applicants’ responsibility to have foreign qualification evaluated by the South African Qualification Authority (SAQA) and to provide proof of such evaluation.