Administrative CapEx Project Assistant (m/f/d)

For our international pharma client we are looking for an Administrative CapEx Project Assistant (m/f/d).Duration: 12 months (possibility of extension)Workload: 100%Location: VispRole SummaryThe Administrative CapEx Project Assistant supports the execution of a capital expenditure (CapEx) project in a GMP-regulated biopharmaceutical environment. This role ensures smooth administrative operations, efficient documentation, and compliance across all project phases—from design to qualification.Key ResponsibilitiesCoordinate project meetings, documentation, and action trackingManage onboarding/offboarding for internal and external team membersSupport contractor mobilization and compliance checksMaintain project documentation and initiate workflows (e.g., DocuSign)Assist with purchase requisitions, invoice tracking, and budget overviewMonitor training completion and support audit preparationMaintain communication channels and assist with reporting and logisticsQualificationsCommercial/administrative education or equivalent experiencePrevious experience in project coordination, ideally in GMP or technical environmentsStrong organizational and communication skillsProficient in MS Office; SAP or DocuSign experience is a plusFluent in German and EnglishWork EnvironmentCross-functional collaboration with Engineering, QA, HR, Procurement, and external contractorsFast-paced, dynamic project setting