Administrative Specialist I

AgencyDept of LaborDivisionOccupational Safety , Health Admin DivJob Classification TitleAdministrative Specialist I (S)Position Number60013255GradeNC08About UsThe North Carolina Department of Labor is charged by statute with promoting the health, safety and general well-being of the workers in the state. The laws and programs the Department administers affect every worker in the state. The Department is organized into three primary divisions which carry out the Department's principle regulatory, enforcement and promotional programs, and the administrative operations. The three primary divisions have divisions, bureaus and offices under each, which carry out the specific and specialized portions of the NCDOL mission. The Department employs approximately 385 employees. To learn more about the NC Department of Labor, please visit our website at https://www.labor.nc.gov/.Description Of WorkThe maximum recruitment salary for this position is $44,393.The Occupational Safety and Health Division (OSH Division or OSHNC) of the Department of Labor, under the direction of the North Carolina Deputy Commissioner of Labor, is the lead state agency with the responsibility of fostering safe and healthy workplaces for more than four million employees and migrant workers in more than two hundred seventy-five thousand workplaces in North Carolina by educating, developing, and enforcing compliance to safety, health, and agriculture laws, rules, regulations, and standards.Agricultural Safety and Health Bureau: The Division of Occupational Safety and Health of the Department of Labor is the lead agency with the responsibility of fostering safe and healthy workplaces for employees and migrant workers in North Carolina. The Agricultural Safety and Health (ASH) Bureau’s primary purpose is to ensure the safety and health of agricultural workers in the state. The Bureau enforces the Migrant Housing Act of North Carolina and the Occupational Safety and Health Standards for Agriculture (29 CFR Part 1928). The Bureau performs preoccupancy inspections of migrant housing, conducts compliance inspections to identify safety and health hazards in the workplace, provides bilingual educational training programs for agricultural employers and their workers, and recognizes agricultural employers who provide exemplary migrant housing through the Gold Star Grower program.This position provides a variety of administrative support services for the Agricultural Safety and Health Bureau. Primary duties include performing extensive casefile management for pre-occupancy migrant housing inspections and all compliance inspections/investigations assigned to the Bureau. In addition, the position is responsible for answering incoming telephone calls, drafting and typing documents, processing mail, copying and distributing information, scheduling appointments and meetings, maintaining office equipment, and maintaining inventory of office supplies. This position participates in Bureau management meetings and assists in implementing effective systems to improve workflow and productivity. Participates in on-farm and external training events as needed.Knowledge Skills And Abilities/Management PreferencesKnowledge, Skills and Abilities / CompetenciesThe ability to handle multiple tasks and respond cordially and effectively to public inquiries is essential.The ability to work in a fast-paced work environment, maintain a highly organized and effective filing system and handle multiple tasks and respond cordially and effectively to public inquiries is essential.Must be able to establish and maintain working relationships with others and carry out general instructions, both written and oral.Intermediate computer skills - Microsoft Officer (Excel, Word, Access and Powerpoint) are essential.Knowledge of the Migrant Housing Act/NC Agriculture/migrant farms workers and experience using the NC E-Procurement system are essential This is an office position with a work schedule of Monday through Friday 8:00 a.m. to 5:00 p.m. Ability to lift up to 50 pounds is required and a valid driver's license.Minimum Education And ExperienceSome state job postings say you can qualify by an “equivalent combination of education and experience.” If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See the Education and Experience Equivalency Guide for details.Supplemental InformationMinimum Education And Experience RequirementsSome state job postings say you can qualify by an “equivalent combination of education and experience.” If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See oshr.nc.gov/experience-guide for detail.High school diploma or General Educational Development (GED) diploma and two years of related administrative experience; or equivalent combination of education and experience.Supplemental and Contact InformationIf you are the chosen candidate for the position you will be required to submit a 10-year CERTIFIED driving record as a condition of employment.In addition, all positions requiring a valid driver's license shall be subject to a pre-employment drug test.This job posting is for one position only. In order to be considered for other vacancies, you must apply for each one.To apply for this position, please click APPLY link above.SEE ATTACHED RESUME WILL RESULT IN AN INCOMPLETE APPLICATION. To receive credit, all experience must be included in the work history sections. Any information omitted from the application but included in the resume will not be considered for qualifying credit. Faxed applications will not be accepted.Persons eligible for veteran preference must submit a copy of Form DD-214.NCDOL uses the Merit-Based Recruitment and Selection Plan to fill positions subject to the State Personnel Act with the most qualified applicants. When a salary range or recruitment range is posted, the actual salary will be based on relevant competencies, knowledge, skills and abilities, internal equity and budgetary considerations pertinent to the advertised position. All post-high school degrees must be from appropriately accredited institutions.The State of North Carolina is an Equal Opportunity Employer.Due to the volume of applications received, we are unable to provide information regarding the status of your application over the phone. To check the status of your application, please log in to your account. Processing applications will take an average of 6 – 8 weeks due to the high volume of applications received. It is not necessary to contact the Human Resources Office to check the status of an application. Upon the closing date, applications are "Under Review" and will be screened by Human Resources for the most qualified applicants.Workday login assistance: https://oshr.nc.gov/work-nc#Whoshouldusetheinternalapplicationportal-9003Recruiter Contact InformationNC Department of LaborHuman Resources DivisionStacey Thompson919-707-7733EEO StatementThe State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices.RecruiterStacey Jones ThompsonRecruiter EmailSTACEY.THOMPSON@LABOR.NC.GOV