Administrative Specialist

Job DetailsDescriptionThe Administrative Specialist is the glue that holds the office together! If you’re the type of person that shines in an administrative support role for a dynamic team, we have a great opportunity for you! Our Lamar Corporate Real Estate Department in Baton Rouge, Louisiana is now hiring a new team member to help us bring outdoor advertising campaigns to life for brands in Baton Rouge, LA and the surrounding areas.The Administrative Specialist provides comprehensive administrative and operational support to the Corporate Real Estate Department. This role ensures the efficient management of office processes, supports real estate transactions, and maintains key financial and administrative systems. The position offers broad exposure to all aspects of the department and is ideal for a motivated professional seeking long-term growth.Why Lamar? Lamar Advertising has been named as a “Best Company to Work For” in U.S. News & World Report’s annual ranking.Learn more about us on our official YouTube channel.Check reviews and company updates on our Glassdoor pageWhat You Can Expect From UsA Monday - Friday 8:00 am - 5:00 pm work schedule 120 hours of paid time off (PTO) that increases with tenure12 paid company holidays, including President's day and JuneteenthA comprehensive 3 month training program Career advancement opportunitiesOngoing professional development and internal leadership programs to maximize your career potentialMultiple medical plan options and health savings accountHospital and Critical Illness and Accident coverage Short & long-term disability and paid parental leaveEmployee Stock purchase plan401k plan with company matchWellness program incentives such as medical plan premium holidays and HSA contributions What We're Looking For In YOURequires an excellent command of the English language.Strong organizational skills with a high attention to detail.Professional communication, tact, and diplomacy when handling sensitive information.Proficiency in Microsoft Office Suite and Google Workspace tools.Ability to work independently and collaboratively in a fast-paced environment.Analytical and problem-solving skills to support financial and transactional accuracy.Commitment to learning and professional growth within the department.Education And ExperienceHigh school diploma or Equivalent requiredAssociates degree, business school certification, and/or some college preferred2 years of computer software (e.g. Microsoft Office, database, and presentation) use required2 years in an office setting preferredOr an equivalent combination of education and experience (i.e. a college degree in lieu of 2 years of software use experience)Candidates with a disability in need of an accommodation to fulfill our application requirements should email recruiting@lamar.com. A Day In The LifeDepartment AdministrationProvide day-to-day administrative support to ensure efficient and effective departmental operations.Organize and prioritize large volumes of information, calls, and correspondence.Create, format, and maintain documents such as memos, letters, reports, and financial reporting.Perform general office tasks including scheduling, filing, copying, mailing, and ordering supplies.Assist with special projects and departmental initiatives as assigned.Accounting & Financial CoordinationMaintain department accounts receivable, including invoicing, collections, and updates to the Aged Trial Balance (ATB).Manage accounts payable by processing invoices, ensuring accurate coding, and coordinating with the Accounts Payable team to resolve issues.Update and maintain billing systems, including customer data, contracts, and account setup.Prepare weekly, monthly, and annual financial reports and reconciliations.Lease & Contract AdministrationAbstract lease agreements and maintain accurate electronic lease files.Track and manage critical lease dates such as expirations, renewals, and rate adjustments.Administer billing and payment processes for both landlord and tenant leases.Communicate with landlords, tenants, and internal teams to resolve lease-related questions or discrepancies.Audit lease files regularly to ensure compliance and accuracy.Real Estate Tax & Capital Expenditure SupportProcess and track real estate tax invoices for owned properties, ensuring timely and accurate payments.Maintain CapEx tracking spreadsheets; process and monitor related invoices.Assist with annual budget preparation and reporting for tax and capital expenditure accounts.Physical Demands And Work EnvironmentThe primary work environment for this position is the office.The physical demands for this position include light lifting, seeing (with a focus on reading, acuity, depth perception, and peripheral vision), sitting more than 50%, and talking.Nights spent traveling, away from home, are less than 10%.Who We AreFounded in 1902, Lamar Advertising Company is one of the largest outdoor advertising companies in the world. With over 351,000 displays across the United States and Canada, Lamar is dedicated to helping both local businesses and national brands reach broad audiences every day.We Provide Ad Space ThroughBillboardsInterstate logosHandpainted muralsTransportation and airportsThe largest network of digital billboards in the United States We live by the Golden Rule, and we operate with honesty and integrity in every aspect of our business. We are open with our employees, transparent with our customers, and loyal to the communities in which we serve. While Lamar is a large company, each office has its own culture and family atmosphere, making employees feel connected both locally and nationally.We are committed to sustainable and environmentally friendly business practices and use a number of innovative strategies to reduce our environmental impact. We are actively working to reduce our annual greenhouse gas emissions and are projecting a 70% decrease by 2026 as a result of our efforts.Lamar is an EEO/AA employer including Individuals with Disabilities, Protected Veterans, and any other State or Federally protected characteristic.Please note: Lamar Advertising does not sponsor or take over sponsorship of a work visa. Only candidates with U.S. work authorization not requiring sponsorship will be considered for employment.SMS and Email Communications: By providing your contact information and submitting this form, you agree to receive email and SMS communications from Lamar Advertising Company regarding job opportunities, hiring events, and career-related updates. Message and data rates may apply. You can opt out at any time by emailing recruiting@lamar.com or replying 'STOP' to text messages. Your information will be processed in accordance with our privacy policy.Disability Self-Identification: When applying for a job with Lamar, you will be asked to voluntarily self-identify whether you have a disability. Please take a moment to watch this video for clarification on why we're asking for this information!California Residents - Lamar collects personal information in the ordinary course of considering job applicants. This information may include, for example, name, address, phone number and other contact information, employment history and reference contact information, and any other information provided by an applicant to Lamar. By submitting an application, you consent to the use or sharing of this personal information solely for the purpose of consideration for employment by Lamar. Lamar will not sell this information.#CorpID