Admissions Coordinator

Position DetailsPosition InformationPosition Title Admissions CoordinatorDepartment/Unit Student Recruitment & MarketingLocation Halifax, Nova Scotia, CanadaPosting Number S206-25Employee Group DPMGPosition Type Regular, On-GoingDuration of Contract (if applicable)Employment Type Full TimeFull-time Equivalency (FTE) 1.0Salary $52,516 -$70,146 per annumClassification ADM-04Provisional StatementThis is a provisional classification. Formal regular review classification procedures may be initiated at any time by the incumbent or supervisor after the incumbent has worked a minimum of six months in the role.About Dalhousie UniversityDalhousie University is Atlantic Canada’s leading research-intensive university and a driver of the region’s intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our almost 21,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose-driven community, that celebrated 200 years of academic excellence in 2018.Job SummaryThe Office of Student Recruitment and Marketing is a dynamic unit playing a vital role in shaping the future of Dalhousie through recruitment and marketing efforts for undergraduate, course-based, and professional master’s programs. As a broader part of the Office of Strategic Engagement, SRM leads strategic initiatives to attract a diverse and talented student body, while also managing critical marketing efforts that support the university’s brand and enrollment goals. Reporting to the Manager, Admissions Operations, the incumbent is responsible for the coordination of the work of the Admissions Clerk team within the Office of Student Recruitment and Marketing ( SRM ). The team contributes to the daily operations of key functional areas of Undergraduate Admissions through the accurate and efficient processing and administration of admission files, documents, clean up reports and applicant inquiries and support. The Coordinator is responsible for ensuring the smooth and efficient operation of team processes and services, resulting in a positive experience for prospective students and their supporters, faculty, and staff.Key ResponsibilitiesDirect, delegate and manage all staff and the daily workflow of the Admissions Clerk team.Manages the high-volume and time-sensitive email and other communications received by Admissions (a primary point of contact for the university for prospective students and supporters, faculty, and staff) through the appropriate resource allocation and prioritization.Oversee the scheduling and coordination of the complex, high-volume, deadline-driven admission and inquiry processing required to support the functions of the Admissions Clerk team.Process and upload all application and student record supporting documents including language test scores and Visiting Letter of Permission forms, entering university institution information into Slate (student information system) where necessary.Ensure the accuracy of information and records through quality analysis reporting and monitoring utilizing analytics and digital dashboards.Responsible for the effective management of administrative activities assigned by the Manager, Admissions Operations.NoteThe successful applicant will be eligible for hybrid work (combination of in-person work on campus and remote work from within Nova Scotia) as agreed by all parties based on operational requirements and university guidelines.Required QualificationsUndergraduate degree, plus a minimum of three to five years’ related experience in a post-secondary environment (or an equivalent combination of training and experience).Knowledge of enrolment management practices and student information systems.Experience with supporting applications such as Microsoft Office programs.AssetsExperience in customer service and staff supervision.Experience in academic records and information management.Experience with Slate (student information system).Experience in project management.Job CompetenciesThe successful candidate is expected to demonstrate proficiency in Dalhousie’s core and leadership competencies, in particular:Self-Awareness & ProfessionalismRespect & InclusionCommunicationServiceAdaptabilityAdditional InformationApplication ConsiderationApplications from current university employees and external candidates are assessed concurrently. Current university employees will be given special consideration.We sincerely appreciate all applications and note that only candidates selected for an interview will be contacted directly by the hiring department or People and Culture.Diversity StatementDalhousie University commits to achieving inclusive excellence through continually championing equity, diversity, inclusion, and accessibility. The university encourages applications from Indigenous Peoples of Turtle Island (especially Mi’kmaq), persons of Black/African descent (especially African Nova Scotians), and members of other racialized groups, persons with disabilities, women, persons identifying as members of 2SLGBTQIA+ communities, and all candidates who would contribute to the diversity of our community. In accordance with our Employment Equity Policy, preference will be given in hiring processes to candidates who self-identify as members of one or more of the equity-deserving groups listed above. For more information, including details related to our Employment Equity Policy and Plan and definitions of equity-deserving groups please visit www.dal.ca/hiringfordiversityIf you require any support for the purpose of accommodation, such as technical aids or alternative arrangements, please let us know of these needs and how we can be of assistance. Dalhousie University is committed to ensuring all candidates have full, fair, and equitable participation in the hiring process. Our complete Accommodation Policy can be viewed here .Posting Detail InformationNumber of Vacancies 1Open Date 10/30/2025Close Date 11/13/2025Open Until Filled NoSpecial Instructions to ApplicantQuick Link for Direct Access to Posting https://dal.peopleadmin.ca/postings/19797