Admissions Specialist

Posting DetailsJob Posting InformationPosting Number PG194710SP Internal Recruitment No Working Title Admissions Specialist Anticipated Hiring Range $60,000 - $67,500 (Commensurate with education and experience) Work Schedule Monday - Friday, 8 am - 5 pm Job Location Raleigh, NC Department Computer Science About the DepartmentThe Department of Computer Science is an academic teaching and research department in the College of Engineering. It is a large and complex unit that encompasses research intensive, teaching intensive and professional activities. It is one of the largest such departments in the nation by the number of faculty and students, and its total budget and size are comparable to, or larger than, a number of NC State University colleges and divisions.Wolfpack Perks and BenefitsAs a Pack member, you belong here, and can enjoy exclusive perks designed to enhance your personal and professional well-being.What We OfferMedical, Dental, and VisionFlexible Spending AccountRetirement ProgramsDisability PlansLife InsuranceAccident PlanPaid Time Off and Other Leave Programs12 Holidays Each YearTuitionand Academic AssistanceAnd so much more!Attain Work-life balance with our Childcare benefits, Wellness & Recreation Membership, and Wellness Programs that aim to build a thriving wolfpack community.Disclaimer: Perks and Benefit eligibility is based on Part-Time or Full-Time Employment status. Eligibility and Employer Sponsored Plans can be found within each of the links offered.Essential Job DutiesJoin the Department of Computer Science’s growing graduate team and play a pivotal role in shaping the next generation of technology leaders. As the Graduate Admissions Specialist and Counselor, you will manage the full admissions cycle for one of NC State’s largest graduate programs—overseeing more than 1,800 applications, onboarding 400+ new master’s students each year, and supporting a dynamic Accelerated Bachelors/Masters (ABM) cohort.Key ResponsibilitiesManage all aspects of graduate admissions, including processing applications, onboarding new students, and maintaining accurate records for master’s, certificate, and ABM programs.Utilize FileMaker Pro (FMP) to automate communications, manage applicant data, and coordinate PhD recruitment and event planning.Apply advanced technology solutions to streamline processes, improve efficiency, and enhance the applicant experience.Serve as a primary contact for prospective students—responding to inquiries, advising on admission requirements, and supporting recruitment efforts.Prepare and analyze application and enrollment data using Student Information System (SIS), PeopleSoft, GradWatch, and other university databases.Generate reports and communications for departmental leadership, tracking admissions progress, enrollment trends, and demographic data.Support new student enrollment and registration, ensuring a smooth transition from applicant to enrolled student.If you are a detail-oriented professional who thrives in a fast-paced, data-driven environment—and you enjoy helping students achieve their academic goals—we encourage you to apply and make an impact in one of NC State’s premier graduate programs.Other ResponsibilitiesAssist in planning departmental activities associated with graduation ceremonies and attend graduation ceremonies.Plan and oversee department visits for invited PhD students (with other office staff) such as Doctoral Recruiting Day, Open House and other departmental events.Train additional personnel to help during the peak application period.QualificationsMinimum Experience/EducationBachelor’s degree; or an equivalent combination of training and experience.All degrees must be received from appropriately accredited institutions.Other Required QualificationsN/APreferred QualificationsDemonstrated experience in admissions or higher education administration.Proficiency in MS Excel and strong data management skills, including handling text and CSV files.Experience using Student Information Systems (SIS), PeopleSoft, or similar platforms.Familiarity with FileMaker Pro or other distributed data systems.Strong organizational, problem-solving, and communication skills with the ability to manage multiple priorities independently.Required License or CertificationN/AValid NC Driver's License required No Commercial Driver's License Required? NoRecruitment Dates and Special InstructionsJob Open Date 10/03/2025 Earliest Close Date---- (Positions will be posted until 5:00 PM ET on this date. Positions remaining posted after this date are still accepting applications but may close at any time.) 10/09/2025 Notice to ApplicantsPlease make sure that the work history you list on your application is identical to the work history listed on your resume. The application must be filled out completely, do not use the phrase “see resume”.Special InstructionsPlease include as attachments a resume/CV, cover letter, and contact information for at least 3 professional references.Position DetailsPosition Number 00107024 Position Type SHRA Position Classification Band Title Student Services Specialist Position Classification Band Level Advanced Position Classification Salary Range $ 33,540 - $ 90,156 Salary Grade Equivalency NC08 Alternate OptionIf no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.Full Time Equivalent (FTE) (1.0 = 40 hours/week) 1.0 Appointment 12 Month Recurring Mandatory Designation - Adverse Weather Non Mandatory - Adverse Weather Mandatory Designation - Emergency Events Non Mandatory - Emergency Event Time Limited Position No Time-Limited Appointment Length (if applicable) Department Id 141901 - Computer Science Engineering EEONC State University is an equal opportunity employer. All qualified applicants will receive equal opportunities for employment without regard to age, color, disability, gender identity, genetic information, national origin, race, religion, sex (including pregnancy), sexual orientation, and veteran status. The University encourages all qualified applicants, including protected veterans and individuals with disabilities, to apply. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-513-0574 to speak with a representative of the Office of Equal Opportunity.If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.Supplemental QuestionsRequired fields are indicated with an asterisk (*).* How did you learn of this opportunity?NCSU WebsiteJob Alert (automated email from our system)NCSU Executive Search ServicesMonster.comCareerBuilder.comInsideHigherEd.comHigherEdJobs.comOther Online Job BoardCarolina Job Finder / Employment GuideJob / Career FairThe Chronicle of Higher EducationProfessional JournalPrint Advertisement (Newspaper / Periodical)Radio / Television AdvertisementProfessional OrganizationHigher Education Recruitment Consortium (HERC)Direct Contact from NCSU HR Representative / RecruiterNCSU Employee ReferralSocial Media (LinkedIn, Twitter, Facebook, Other)OtherIf you learned about this vacancy from "other source" or "other website", please provide the source. (Open Ended Question)* Please select the response below that best describes your experience/education for the Student Services Specialist position.Bachelor's, Master's, and/or DoctorateAssociate's degree and at least two years of related experienceCombination of post-high school education and experience in a related field to equal at least 4 years (ex. 1 year of college and 3 years of related experience)Did not complete high school but have a combination of high school education and related experience to equal at least 8 years ( ex. 1 year of high school and 7 years of related experience)None of the above* Please describe your admissions experience with application reviews and/or prospective student recruitment for higher education. (Open Ended Question)* Please describe your experience with information systems and databases such as Student Information Systems (SIS) or PeopleSoft. (Open Ended Question)Application Materials RequiredRequired DocumentsResume/CVCover LetterContact Information for ReferencesOptional Documents