Personal Assistant to CEO

AQURANCE is a leading consulting company providing a holistic set of services to top pharmaceutical companies. With over 20 years of experience in the industry, our team of seasoned experts drives digital transformation while boosting efficiency and productivity for our clients helping them achieve their goals. We are searching for a talented, experienced, and versatile professional to fill the role of Personal Assistant to the CEO. We have put great value in creating a healthy and stimulating environment where each member of the team can feel valued and empowered to grow and develop both personally and professionally.

This is a unique opportunity for you to grow alongside the company. This is a full-time position, located in Athens, Greece, requiring physical presence in our offices. The role within Aqurance: The Personal Assistant is a person responsible for providing personalized secretarial and administrative support to the CEO, in a well-organized and timely manner. Is your profile right for the job?The right candidate to apply for this job is a university degree holder related to Business Administration or equivalent knowledge area, with proven working experience in secretary positions. The appropriate candidate will be responsible to:

Maintain appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travelWork daily with the CEO supervising the International and local Business, Sales progress by following up on projects to successful completion, often with deadline pressureOrganize and prioritizes information and calls.

Takes messages or fields/answers all routine and non-routine questionsTake notes at meetings to produce detailed texts and meeting minutesEdit own texts or other documents for correct grammar, spelling and punctuation (in Greek and English)Sort and distribute mail on behalf of the CEOType and design general correspondences, memos, charts, excel tables, and prepare reports, presentations, and briefs by collecting and analyzing informationResearch, prioritize, and follow up on incoming issues and concerns including those of a sensitive or confidential nature.

Determine the appropriate course of action, referral, or responsePrioritize conflicting needs, handling matters proactivelyAssist with travel arrangements, accommodation, and meal planningDoes the following describe you?A superb communicator and analytical thinker with exceptional administrative skills. You are a real team worker who enjoys actively collaborating with important business roles. You are polite, creative, punctual, and thorough with attention to detail. Possessing skills and experience in the following areas will benefit you:

At least 3 years of professional experience in a similar roleBSc in Business Administration or relatedFast typing skills > 60 wpm; using a touch typing system is a plusExcellent administrative and organizational skills, maintaining a realistic balance among multiple prioritiesFluency in English language (oral & written). A bilingual speaker is preferableProficiency with MS Office, especially Word, Excel and PowerPointTech-savvy with the ability to handle office gadgets and applicationsHandle pressure in a wide variety of activitiesCredible personality who handles confidential information with discretionPrevious working experience in a corporate environment is essential. Related professional certifications are welcome.

Excellent command of the Greek and English languages is required. What we offer: Being part of a growing organization, with an international scope, committed to excellenceBeing a member of a fun, dedicated, and diverse team, all striving to reach the same goals and supporting each other along the wayA fitting remuneration package depending on the skills that you will be bringing to the teamDo you want to join us? We wish to meet you!We are an equal opportunity employer and value diversity in our organization.

We do not discriminate on the basis of ethnicity, religion, national origin, gender, sexual orientation, age, marital status, or disability status. You are not required to include these details in your application. The only requirement is that you are already legally allowed to work in the European Union. Powered by JazzHRMyMKheDQtW