Assistant Company Secretary (Qualified)

The role involves supporting the Group Company Secretary, Board members, and senior executives within the Group, ensuring effective governance and compliance with relevant legislation.ResponsibilitiesSupport the Group Company Secretary, Board members and senior executives within the GroupPrepare, assist and collate Board and Committee meeting Board packs, agenda, minutes, resolution registers and action lists and coordinating the distribution of such informationAssist with meeting management by providing effective logistical support for all the meetings and functions and plan for management meetings and workshopsDraft and review the Board Charter, Board committee charters, Company MOI, Governance policies and other governance documentsTimeous CIPC attendances (Director amendments, Annual Returns, BO Filings, company formations and deregistration’s, MOI amendments etc.)Well maintained Registry of Directors, including declaration of interests in accordance with relevant legislation.Attend Meetings and properly record accurate minutes, resolutions and action listsPrepare and circulate AGM Notices, Resolutions of the shareholders, Board and its sub-committees timeouslyReview and update share certificates and share registersPrepare, draft and circulate shareholder offer letters, share sale agreements, trigger notices and other shareholder noticesTimeous dissemination of all relevant information about the company to all stakeholdersEnsure governance records are well maintained and protected for all entities in the groupEnsure that the Group is at all bettimes compliant with the relevant legislation (e.g. Companies Act, GAAP, King V, Public Finance Management Act, statutory requirements, Shareholders agreement and company MOI)Support Finance in drafting and obtaining approval of resolutions for Approval of Annual Financial StatementsAssist with Director induction and training programmesPromote and assist to maintain good corporate governance within the Group.Facilitate the evaluation process of the board, committees and individual directors is carried out.Manage day to day administrative and statutory dutiesLiaise with shareholders, auditors, directors and other stakeholdersQualifications1-3 years’ company secretarial/corporate governance experienceCandidate must have a Degree in Law (LLB or BCom LLB), Advanced diploma in Law or CISRequired SkillsStrong organizational and time management skillsExcellent communication and interpersonal skillsAttention to detail and accuracyPreferred SkillsExperience in corporate governanceKnowledge of relevant legislation and compliance requirementsRemunerationNegotiable and based on the candidates' qualifications and years of relevant experience.Bigen is a transformative, purpose-driven organisation dedicated to fostering inclusive growth and meaningful change. As part of our ongoing commitment to Employment Equity, we actively promote the representation and inclusion of individuals from designated groups, including persons with disabilities. Preference will be given to suitably qualified candidates who enhance the diversity of our workforce.