ASSISTANT DOCUMENT CONTROL

Company DescriptionPT. ARMADA GEMA NUSANTARA (PT. AGN) is a joint venture company with Bumi Armada, an international company based in Malaysia. PT. AGN has been awarded a long-term contract to operate a Floating Production, Storage and Offloading (FPSO) unit to support gas development in Madura, Indonesia. The company is committed to delivering high-quality services and maintaining strong operational standards. For more information, please visit our website https://www.armadagemanusantara.co.id/Role DescriptionThis is a full-time on-site role for an Assistant Document Control, located in Jakarta, Indonesia. The Assistant Document Control will be responsible for maintaining and managing documents, reviewing and organizing records, and ensuring quality control of documentation. The role involves day-to-day tasks such as handling document requests, updating records, and performing regular document audits to ensure accuracy and compliance with company standards.ResponsibilitiesOverview and understanding of overall schedule and earned value status to perform other works as may be required by direct supervisor.Responsible to provide superior and effective administrative services for the day-to-day functioning of the Department.Manage and maintain all controlled company documents such update and control procedures and forms, check and edit incoming documents and prepare for distribution, organized effectively and efficiently document filling and organizing system.Manage for copying information from one to record to another, copies data / compiles records and report.Provide in timely manner day to day reporting, and UpToDate data to appropriate users.Able to work independently, self-motivated and work as a team.Manage to expedite document status within inside and outside organization.Assist DC to frequently conduct documents audit confirming they are current and accurately reflect recorded evidence.Assisting to oversee document through its entire lifecycle (E-register) (retrieval and or disposal).Arranging of meeting room booking for technical onshore team if necessary. RequirementsExperience in Documentation, Document Management, and Records Management.Skills in Document Review and Quality Control.Attention to detail and strong organizational skills.Excellent written and verbal communication skills.Ability to work independently and as part of a team.Proficiency in industry-standard documentation software.Diploma degree in Secretary or bachelor’s degree in any major (Business Administration or related).Experience in the oil and gas industry is a plus.Relevant experience in document work minimum 2 (two) years.Good command of Bahasa Indonesia & English.Good PC skills particularly with office software.Comfortable dealing with senior management across different countries and cultures.Able to manage numerous deliverables effectively and willing to work overtime as required.A team player who demonstrates good interpersonal skills with ability to prioritize workload.Have a good personality, diligent, trustworthy & energetic.Excellent interpersonal skills.Yearn building skills.Analytical and problem solving.Decision making skills.Effective verbal and listening communications skills.Attention to detail and high level of accuracy.Very effective organizational skills.Effective written communications skills.Computer skills including the spreadsheet and word processing programs, and e-mail at a highly proficient level.Stress management skills.Time management skills.Personal Attributes.Be honest and trustworthy.Be respectful.Possess cultural awareness and sensitivity.Be flexible.Demonstrate sound work ethics.Good planning and organization skills. Interested applicants must send their CV with copies of certificates (max.1MB) latest one week after this advertisement to recruitment_onshore@armadagema.co.id Please indicate the position of interest in the subject header. Only shortlisted candidates will be contacted.