Assistant Manager / Executive – Administration

Key Responsibilities:Manage and coordinate daily administrative activities including office operations, logistics, and facility management.Support procurement and inventory coordination for hotel supplies, ensuring timely delivery and stock accuracy.Liaise with suppliers, transporters, and hotel clients to ensure smooth order processing and documentation.Oversee vendor management, including negotiation of service contracts and maintaining supplier records.Prepare and maintain administrative reports, purchase orders, delivery notes, and payment tracking.Manage company assets, office maintenance, and service contracts (vehicles, utilities, and equipment).Assist in HR administrative functions such as attendance tracking, leave records, and staff coordination.Coordinate travel, accommodation, and event logistics for the management and field teams.Ensure compliance with company policies, safety standards, and statutory requirements.Support senior management in strategic planning and operational improvements.Required Qualifications and Experience:Bachelor’s degree or diploma in Business Administration, Management, or a related field.Minimum 2–4 years of experience in administrative or operations roles, preferably within the hospitality or hotel supply industry.Strong knowledge of procurement, logistics, and vendor coordination.Excellent communication and interpersonal skills with the ability to handle external stakeholders professionally.Proficient in MS Office (Word, Excel, PowerPoint) and basic ERP or inventory systems.Strong attention to detail, multitasking skills, and ability to work independently.Key Competencies:Strong organizational and coordination skillsNegotiation and vendor managementProblem-solving and decision-making abilityTime management and accountabilityCustomer service orientation