Assistant Sr., Administration and Finance

Childfund Work Location Busia, Uganda Childfund Division Global Impact ChildFund Department Country Management Job Details Position title: Senior Assistant Finance Location: BusiaChildFund office: Uganda Manager/Supervisor title: Senior Coordinator FieldPosition type: Full-time fixed term Work environment: On-siteAbout ChildFundChildFund is a child-focused international development organization that works in 23 countries to connect children with the people, resources and institutions they need to grow up healthy, educated, skilled and safe, no matter where they are.ChildFund’s ValuesChildFund values a diverse, equitable, inclusive, and accessible environment where everyone is welcomed and celebrated equally. In our culture of connection, you will have ample opportunity to grow, learn, and lead while contributing your talents and innovations to our inspiring mission.ChildFund’s CommitmentChildFund International has a zero-tolerance policy regarding sexual exploitation, abuse and harassment (SEAH) and all other forms of harm by its staff, partners, and other representatives in the delivery of its mission and services for children. ChildFund is committed to creating a safe environment in the workplace as well as in the communities where it delivers programs and services. ChildFund expects every staff member, partner, and representative to adhere to this commitment and to ensure all organizational policies and standards are followed. This position is subject to a range of vetting checks, including criminal records check and/or disclosure to ensure program participants are safeguarded.About This RoleResponsible for providing technical support, training and mentorship for the Community structures and Short-Term Exceptional Project (STEP) staff to ensure that Project funds and other resources are utilized and reported according to policy/ procedures and in compliance with the existing policies of the Organisation.Required Experience And Education 2 years work experience in finance, accounting/bookkeeping activities, auditing, business administration, or related field. At least 2 years’ experience working with an international organization Experience in budget preparation and office administration in an international NGO or organization is preferable. Experience and proficiency in financial software and reporting systems preferably experience in QuickBooks accounting system. Proficiency in Microsoft Office Programs including Excel, Word, and Outlook Self-guided, strong organizational and planning skills; Ability to work independently and under pressure. Ability to manage interpersonal relations and work effectively with others, to establish and maintain good working relations in a multicultural, multiethnic environment while showing sensitivity and respect for diversity. Primary Responsibilities Remain alert and responsive to any child safeguarding risks, acquire relevant knowledge and skills that will enable you to promote strong safeguarding practices, understand the child safeguarding policy and procedures, and conduct yourself in a manner consistent with the Child Safeguarding Policy. Responsible for training and mentorship for STEP staff in financial management systems and procedures to ensure competency and proficiency and required reports submitted promptly and accurately (including specific duties) Responsible for the STEP activities budget and cash flow management duties including fund release request preparation, coordination and supervision of cash forecast requirements, review of project annual plans, and optimal utilization of funds Monitor the STEP program compliance with policies, procedures and regulations, in partnership with the Assurance Officer and Finance Manager. Ensure program compliance with terms and conditions in the ChildFund financial Management system including monthly bank balance reporting requirements, compliance with procurement policy, and immediate notification of deviations to CO Finance management. Conduct joint monitoring visits to program activities, follow up on corrective actions taken and report requirements to the national office Review and verify financial documents to ensure compliance with generally accepted accounting principles, policy, and donor requirements. Responsible for assisting Program staff on finance manual requirements, capacity building for staff on finance activities in compliance with policy and procedures; periodic review of staff performance and systems offer recommendations on improvement. Responsible for preparation and analysis of monthly, quarterly and annual financial reports of the STEP. Required CompetenciesChildFund’s Core Competencies Teamwork Communication Results orientation Decision making Resilience Digital literacy Other Required Competencies Outstanding written and oral communication skills in English; fluency in a local language is an advantage