Administrative Assistant

At Maple Ridge Community Management, an Associa® Company, serving others is our calling. We are passionate about our services, and we live for our customers. We offer rewarding opportunities for individuals of all backgrounds and levels of experience. If you hold high the value of family spirit and strive to push the envelope with great customer service, you just might belong on our team. We are looking for a Administrative Assistant/Condominium Property Administrator to join our Mississauga office on permanent basis.

Administrative Assistant shall be responsible for effectively and efficiently assisting the Condominium Manager in the daily operations of Condominium clients.

All administrative duties such as preparation and distribution of filing, typing of correspondence, site inspections, manager's reports, budgets, minutes (dictated or provided), notices, budgets, AGM's, forms, etcAGM's and budgets are to be reviewed by the manager and the manager's supervisor before mailingMaintenance of the minute book for corporationAssist the Manager in the preparation/assembly of the monthly manager's report and filing same for each property in the Manager's portfolioPrepare and update after-hour emergency (data) information sheets (as per the Manager) for the building, i. e.

Board member names, phone numbers, contractor names and phone numbers etcPrepare electronic purchase orders only when there is an emergency, and the manager is out of the office/ on vacation. Once the purchase order is completed it must be sent to the manager's supervisor for approvalReport concerns, complaints or inquiries received from residents to the ManagerCo-ordinate and book the use of any amenities including elevator, party room, guest suites, etc. , as well as collect any fees/deposits for sameAssign locker keys, key fobs or access cards, and remote controls, etc.

, as well as administer the records for them and receiving a deposit if requiredClear managers voice mail daily and deal with any emergency/ seek assistance when necessaryIssuing purchase orders - must be sent to Manager's Supervisor for approvalClear out mail file and address any issue within the ability of the assist ant Administer condominium client in accordance with condominium management contract and condominium managers directionThe Administrator will assist in the preparation for the AGM and if required other owner's meetings Photocopying as required, prepare bulk mailings to owners to be sent to a printing company Vacation coverage for the manager to include:

The administrator may be required to issue correspondence on behalf of the corporation as directed by the Condominium Manager related to rule infractions, arrears, charge backs following maintenance etcRequirementsMust Have Condominium Management Limited LicenseEffective communication skills with individuals at all levels of the organizationAble to build and maintain lasting relationships with applicable departments, contractors and key business partnersAbility to follow through and complete overlapping projectsGood organizational, time management and prioritizing skillsAbility to interpret and implement company policies and proceduresGood organizational, time management and prioritizing skillsOther Duties As Required/assignedCondominium background or knowledge of condos an assetBenefitsBenefitsCompetitive Salary & Comprehensive Benefits Package, including extended medical and dental benefitsPaid vacation, office holidays, personal, and sick leave