Back-Office Administrator (S26)

"Ella" means ‘come' in Greek. A heartfelt invitation to explore, connect, and feel inspired. At Ella Resorts, we open our doors to a world where every moment becomes a cherished memory. We reimagine the art of resort living for the modern lifestyle traveler. Those who seek not just a destination, but a meaningful journey. Our curated collection of beachfront retreats, set across some of the Mediterranean's most iconic shores, invites you to embrace adventure, unwind in style, and discover the true essence of summer living.In order to support our rapid growth we are seeking to hire a Back-Office Administrator.This is a great opportunity for someone who aspires to develop her/himself and become part of an innovative and vibrant team of hospitality professionals who aim high!Position SummaryThe Back-Office Administrator will provide efficient administrative and clerical support to the hotel's management and operational departments, ensuring smooth coordination of back-office functions, accurate documentation, and effective communication across all levels of the resort..ScopeHandle daily administrative tasks such as correspondence, filing, record-keeping, and data entryMaintain and update internal databases, reports, and departmental documentationSupport coordination between departments by collecting, reviewing, and distributing relevant information and materialsPrepare and format reports, presentations, and meeting documentation as requested by managementManage office supplies and assist in purchasing requests or requisitionsMonitor and ensure accuracy in timesheets, attendance records, and departmental rosters when requiredSupport HR, Finance, and Operations teams with administrative assistance (e.g., document control, scanning, invoice tracking)Assist in scheduling meetings, preparing agendas, and keeping accurate minutesMaintain confidentiality and data protection standards at all timesRepresent the back-office professionally when interacting with internal and external stakeholdersRequirementsPrevious experience in an administrative or back-office role, preferably in a hotel or corporate environmentExcellent command of MS Office (Word, Excel, Outlook, PowerPoint) and general computer literacyStrong written and verbal communication skills in English; Diploma or degree in Business Administration, Office Management, or related field preferredExperience in handling confidential information and managing administrative workflowsStrong organizational and multitasking abilitiesAttention to detail and accuracyDiscretion, professionalism, and trustworthinessEffective communication and interpersonal skillsProactive, flexible, and service-oriented mindsetAbility to work efficiently both independently and within a teamBenefitsCompetitive remuneration packageCareer advancement in a fast-growing organizationContinuous learning & development within a transparent & inclusive working environmentCollaborative working environmentAccommodation & mealsElla Resorts are dedicated to providing exceptional guest experiences across its brand and our amazing Team members are at the heart of it.Join us today to build our future together.All applications will be acknowledged and treated as strictly confidential.