Administrative Project Manager

Job Summary: We are seeking an organized and detail-oriented Administrative Project Manager to oversee and coordinate internal administrative projects and initiatives. This role is ideal for a candidate who excels at multitasking, managing timelines, communicating with cross-functional teams, and ensuring smooth execution of administrative tasks. The Administrative Project Manager will play a key role in supporting executive teams, improving internal processes, and driving efficiency across departments. Key Responsibilities: Plan, coordinate, and execute a variety of administrative and operational projects. Develop project timelines, milestones, and deliverables. Track progress and ensure project deadlines and budgets are met.

Collaborate with departments such as HR, Finance, IT, and Facilities to manage cross-functional tasks. Maintain accurate project documentation, reports, and records. Identify process inefficiencies and recommend improvements. Support leadership with meeting coordination, presentations, and data collection. Ensure proper communication and coordination among team members and stakeholders. Assist in the implementation of new tools, systems, or procedures. Qualifications: Bachelor’s degree in Business Administration, Management, or related field. 3+ years of experience in administrative support, project coordination, or office management. Fully Bilingual (English & Spanish)Familiarity with project management tools (e. g. , Trello, Asana, MS Project).

Excellent time management, organizational, and problem-solving skills. Strong written and verbal communication abilities. Ability to work independently and manage multiple priorities. High attention to detail and strong follow-through. Preferred Skills: Experience in corporate administration or executive support. Knowledge of budgeting and office operations. Intermediate to advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).