Bookkeeper/Office Admin

Bookkeeper / Office AdministratorLocation: Saskatoon, SK • Schedule: Full‑time • Work Model: On‑siteReports to: Owner/Controller/Operations ManagerAbout the RoleA client of Mazier CPA, we are hiring a detail‑oriented Bookkeeper / Office Administrator to own our clients day‑to‑day accounting in QuickBooks Online (QBO) and keep the office running smoothly. The ideal candidate is hands‑on, organized, and comfortable taking full responsibility for balance‑sheet reconciliations and month‑end tasks while supporting general office operations.What You’ll Do (Key Responsibilities)Core bookkeeping (QBO):Maintain accurate books in QuickBooks Online: daily posting, bank feeds, rules, classes/tags, and supporting schedules.Reconcile all balance‑sheet accounts as required, including: cash/bank, credit cards, A/R, A/P, prepaid expenses, accruals, fixed assets & depreciation, payroll liabilities, loans/lines of credit, and intercompany (if applicable).Perform monthly bank and credit‑card reconciliations; investigate and resolve unreconciled items promptly.Manage A/P: vendor onboarding, bill entry, approval routing, payment runs, and 1099 preparation.Manage A/R: invoicing, receipts/application, statements, and light collections.Support payroll (coordination with provider such as Gusto/ADP/Paychex), maintain payroll journals and reconcile to liability accounts.Prepare and maintain sales/use tax filings and business license renewals (as applicable).Own the month‑end close checklist and produce timely management reports: balance sheet, P&L, cash flow, and key KPIs.Office administration:General office support: mail, supplies, vendor management, and basic HR/benefits coordination (new‑hire paperwork, PTO tracking).Calendar/meeting coordination and light executive assistance (as needed).Maintain digital filing, SOPs, and internal controls for financial processes.Partner with Mazier CPA on periodic reviews, PBC (Prepared‑By‑Client) requests, and year‑end support.What You Bring (Qualifications)5+ years of small‑business bookkeeping experience, including QuickBooks Online (QBO) as your primary system.Proven ability to prepare and reconcile balance‑sheet accounts accurately and independently.Strong Excel/Google Sheets skills (pivot tables, lookups, data validation) and solid general GAAP awareness for small businesses.Experience with common back‑office tools, like Microsoft 365.High attention to detail, confidentiality, and ownership mindset; excellent communication with non‑finance colleagues.Nice to have (preferred):QBO ProAdvisor certification.Experience with inventory, job costing, multi‑entity, or project‑based accounting.Prior work in Manufacturing.Success in the First 90 DaysClose the month by business day 10 with 100% of bank/credit‑card accounts reconciled.Produce a clean balance‑sheet reconciliation package (supporting schedules and statements) each month.Implement or refine AP approval workflow and a predictable weekly pay cycle.Create or update brief SOPs for A/P, A/R, expense reimbursements, and month‑end close.Compensation & BenefitsPay range: commensurate with experience.Benefits: Medical.Work hours: Mon–Fri, 8:30 a.m.–5:00 p.m.How to ApplyPlease email your résumé to Jaydee@maziercpa.com with the subject line “Bookkeeper/Office Admin”. Include a brief note highlighting your QBO experience and recent balance‑sheet reconciliation work.Equal Opportunity Employer.We value diversity and are an Equal Opportunity Employer. All qualified applicants will receive consideration without regard to race, color, religion, sex, national origin, disability, protected veteran status, gender identity/expression, sexual orientation, or any other legally protected characteristic.