Business Coordinator

Business CoordinatorOwn the finance, operations, and admin backbone so the company can scale faster.Short feedback loops. Review-ready outputs. Zero loose ends.What you will doFinance & Admin CoreDaily bank reconciliation and cash position updatesAP and AR routines: payments, invoicing, vendor onboardingCollect, check, and submit receipts to the accountantFollow up, review, and submit team hours for payrollUpdating and maintain a cash forecast and financial projectionsKeep the financial spreadsheets and company documentation up to dateSupport grant and funding applications including work packages, budgets, deliverables, and formsBusiness Coordination & OperationsCoordinate cross-team workflows and ensure deliverables stay on scheduleMaintain organized documentation and version control across projectsSupport management reporting: KPIs, budget follow-ups, and project summariesManage internal and external communications to keep stakeholders alignedOversee logistics for meetings, reviews, and submissionsIdentify process gaps and implement simple, efficient fixesSupport on CRM hygiene, sales pipeline updates, and client documentationWhat you must knowProject management experience - budgeting and forecasting fundamentalsWorking knowledge of core bookkeeping and accounting conceptsExcel at a high level (including XLOOKUP, INDEX MATCH, pivots, clean formatting)Clear business writing in English and advanced speakingNice to haveFamiliarity with coordination tools (e.g., Notion, Asana, or ClickUp)Netvisor or similar ERP familiarityBasic Power BI or dashboard maintenancePowerPoint, Photoshop, simple video editing, and strong presentation aestheticsContract and compensationHybrid: half-day in the office / half-day remote (available)Based in OuluBase monthly salary: €2,000Salary bonus on KPI achievements90-day review tied to accuracy, timeliness, and deliverablesWho you are – for us, this is the most importantCurious and relentless about closing knowledge gapsProactive and self-starting when idleVery attentive to details and highly analyticalAmbitious with an owner mindset and desire to grow with an early-stage startupCommitted to startup teamwork where everyone helps across roles