Business Operations Lead

SnapMagic is on a mission to revolutionize the $1.3 trillion electronics industry. Our platform empowers engineers to build faster by making it easy to find and use circuit schematics and CAD models.Our existing platform (previously known as SnapEDA) is the leading library tool for electrical engineers, helping 2 million engineers each year design products like drones, electric cars, and satellites 10x faster. We are now building SnapMagic Copilot, which is built on a proprietary dataset of over 10 million components, schematic symbols, and footprints created by SnapMagic.As we scale aggressively, we’re building a culture of excellence, speed, and ownership — and we’re looking for a Business Operations Lead who thrives in a fast-moving environment where impact is the name of the game.What You’ll Be DoingAs SnapMagic's Business Operations Lead, you will have a significant impact on the company, owning the entire business operations function - from high-level strategy to tactical execution. This role is crucial for driving scalability today and into the future as we grow aggressively. In this role, you’ll not only lead business operations but you’ll also work collaboratively with all teams, including sales, marketing, partnerships, engineering and customer success.Finance & Revenue OperationsOversee all financial operations including payroll (employees, contractors, commissions), budgeting, invoicing, expense management, and monthly financial flux analysisPrepare customer quotes and agreements in HubSpot, manage invoicing (recurring and ad hoc), and handle vendor setup forms and Stripe reconciliationMaintain financial dashboards (e.g., Annualized Bookings in HubSpot), perform monthly forecast updates, and run, analyze and action invoice and expense reportsAction the payment aging report by following up on overdue accounts; maintain purchase order (PO) and credit tracking processes.Manage equity administration through CartaAutomate and continuously improve GTM workflows and systems (HubSpot, Google Sheets, Slides, etc.), including managing our Hubspot CRMRecruiting & People OperationsOwn the full recruiting lifecycle: source candidates, post/review job descriptions, manage pipelines, and drive recruiter accountabilityTrain and support hiring managers and team admins in recruiting processes and manage outcomesManage onboarding workflows, compliance trainings (e.g., E-Verify, harassment prevention), and internal enablement programsSystems & Strategic ExecutionAutomate routine processes with tools like HubSpot, QuickBooks, Stripe, and Google Workspace to improve efficiency and accuracyMaintain and enforce documentation standards: ensure Notion, SOPs, and Google Drive are well-organized and up-to-date across all functionsRun the OKR/KPI process: support leadership in quarterly planning and develop the framework for team accountabilityChampion a culture of documentation by owning and managing our Notion and Google Drive workspacesTrack and manage SLAs across the organizationManage the legal contract pipeline: track status, enforce SLA timelines, and coordinate with external counsel\ Ensure timely completion of vendor forms, NDAs, and compliance documentationOffice & General Business OperationsManage relationships with vendors, insurance providers, and other stakeholders to meet operational needs and negotiate renewalsMaintain daily office operations: mail handling, inventory, cleanliness, and suppliesWho You AreTrack record of success in an operational role at a VC-backed startup (seed or Series A stage)Exceptional organizational skills with an obsessive attention to detailAbility to juggle multiple projects, prioritize effectively, and meet tight deadlinesStrong reasoning, analytical, and systems-thinking abilitiesExcellent verbal and written communication skillsHigh standards of excellence from yourself and those around youSelf-motivated with a hunger to learn, grow, and make a massive impactThrives in a results-oriented environment, making fast decisions and moving the ball forwardResourceful and instinctive problem-solver who can figure out unknowns with easeBenefitsAt SnapMagic, you'll work alongside bright, passionate teammates on a mission to revolutionize the $1.3 trillion electronics industry. The role won’t always be easy—but it will push you to grow, expose you to a wide range of challenges, and give you the chance to accelerate your career faster than most environments allow. You’ll have the opportunity to make a real impact from day one—and along the way, many of our team members build lifelong friendships and gain experience that shapes their future. Here’s what we offer:💡 Mission & ImpactMake your mark – Play a key role in revolutionizing the $1.3T electronics industry by building tools engineers rely on every dayReal ownership – We empower you to drive decisions, lead initiatives, and see the impact of your work firsthand🤝 Team & CultureTight-knit team – Join a high-trust, low-ego group of passionate builders who care deeply about the mission and each otherCollaborative environment – We value transparency, shared context, and fast iteration across functionsMeaningful relationships – Many teammates form lifelong friendships along the way🚀 Professional DevelopmentCareer Growth: This role is an ideal launchpad to a future GM, COO, or startup founder role. You’ll develop the judgment, operational chops, and leadership toolkit to run a company.Learn from the CEO: Learn directly from the CEO and leadership team, gaining exposure to every part of the businessAccelerated learning – Work cross-functionally, wear multiple hats, and grow faster than in traditional rolesFeedback & mentorship – Stretch projects, direct feedback, and coaching from experienced leadersMastery-focused – We encourage curiosity, skill-building, and deep domain expertise💼 Compensation & BenefitsCompetitive compensation – Includes salary and equityComprehensive healthcare – Medical, dental, and vision coverage for you and your dependents401(k) plan - Managed via Guideline (unmatched)🧘 Work EnvironmentCatered lunches – Provided during in-office days (Monday, Wednesday, Friday) to simplify your workweekHybrid environment – We value face time but offer Tuesday and Thursday to work-from-home