Business Support and Office Coordinator

Starr Insurance Companies is a leading insurance and investment organization, providing commercial property and casualty insurance, including travel and accident coverage, to almost every imaginable business and industry in virtually every part of the world.Cornelius Vander Starr established his first insurance company in Shanghai, China in 1919. Today, we are one of the world’s fastest growing insurance organizations, capable of writing in 128 countries on 6 continents.The role is designed to provide comprehensive administrative, operational and executive support to the Dubai office as it goes through a phase of growth in personnel and administrative requirements.Acting as the central coordination point, this position ensures the smooth day-to-day running of the office, supports the Senior Executive in managing priorities, and assists underwriting operations through effective process handling and liaison.Roles And ResponsibilitiesManage day to day office operations, ensuring a professional and efficient working environment;First point of contact for visitors, service providers and office vendors;Handle office logistics, supplies, maintenance and facility coordination;Support compliance with DIFC/DFSA and other local regulatory/operational requirements, where relevant, including visa renewals, permits, access cards;Provide full administrative support to the Senior Executive and Senior Underwriters, including diary management, travel arrangements, and meeting coordination;Prepare agendas, presentations, reports and follow-up actions from meetings, where required;Maintain confidentiality and discretion in all matters;Support compliance checks, data entry and reporting requirements for underwriting operationsSupport Underwriters with record-keeping and proper document management and follow-up with counterparties, sending and receiving processed documentation;Assist with event planning, roadshow, and client/broker meetings hosted in Dubai and across the region, where required;Entering, monitoring and reporting divisional data to help leadership make informed decisions;Experience/Skills RequiredMinimum 3-5 years in in business operations, office administration, executive/PA support, preferably within the financial services or insurance; Strong organisational and multi-tasking skills, with proven ability to support senior management and handle confidential matters;Familiarity with underwriting operations and documentation is an advantage;Proficiency in MS office suite, with strong excel and presentation skills;Experience with CRM platforms / workflow management toolscomfort with document management systems and digital filing protocols;Ability to learn and adapt quickly to insurance/reinsurance platforms and internal underwriting systems.Starr is an equal opportunity employer, which means we'll consider all suitably qualified applicants regardless of gender identity or expression, ethnic origin, nationality, religion or beliefs, age, sexual orientation, disability status or any other protected characteristic. We recruit and develop our people based on merit and we're committed to creating an inclusive environment for all employees. We offer first class training and development opportunities to all employees. Our aim is to grow our own talent and bring out the best in people.