Business Support & Office Coordinator

The role is designed to provide comprehensive administrative, operational and executive support to the Dubai office as it goes through a phase of growth in personnel and administrative requirements.Acting as the central coordination point, this position ensures the smooth day-to-day running of the office, supports the Senior Executive in managing priorities, and assists underwriting operations through effective process handling and liaisonRoles and ResponsibilitiesManage day to day office operations, ensuring a professional and efficient working environment;First point of contact for visitors, service providers and office vendors;Handle office logistics, supplies, maintenance and facility coordination;Support compliance with DIFC/DFSA and other local regulatory/operational requirements, where relevant, including visa renewals, permits, access cards;Provide full administrative support to the Senior Executive and Senior Underwriters, including diary management, travel arrangements, and meeting coordination;Prepare agendas, presentations, reports and follow-up actions from meetings, where required;Maintain confidentiality and discretion in all matter;Support compliance checks, data entry and reporting requirements for underwriting operations;Support Underwriters with record-keeping and proper document management and follow-up with counterparties, sending and receiving processed documentation;Assist with event planning, roadshow, and client/broker meetings hosted in Dubai and across the region, where required;Entering, monitoring and reporting divisional data to help leadership make informed decisions.Experience/Skills requiredMinimum 3-5 years in in business operations, office administration, executive/PA support, preferably within the financial services or insurance;Strong organisational and multi-tasking skills, with proven ability to support senior management and handle confidential matters;Familiarity with underwriting operations and documentation is an advantage;Proficiency in MS office suite, with strong excel and presentation skills;Experience with CRM platforms / workflow management tools;Ability to learn and adapt quickly to insurance/reinsurance platforms and internal underwriting systems.