Personal Assistant to the CEO (Maternity Cover)

IntroductionAt CECG , we are at the forefront of innovation, driving growth and excellence in everything we do. As a dynamic and rapidly expanding company, we pride ourselves on our ability to deliver top-tier consulting and engineering solutions to our diverse client base. Our commitment to excellence and innovation has positioned us as industry leaders, and we are looking for a dedicated Personal Assistant to join our team and contribute to our continued success. This is a unique opportunity to work closely with the CEO, gain invaluable experience, and play a crucial role in shaping the future of our company.

Job SummaryWe are seeking a highly skilled and resourceful Personal Assistant (PA) to provide proactive and dedicated support to the CEO of CECG. This position is a 6-month maternity cover. The ideal candidate will possess exceptional organizational and communication skills, a high degree of resilience, and the ability to thrive in a demanding, fast-paced environment. This role requires a professional who can manage the CEO’s workload effectively, take ownership of their time, and drive the efficiency of daily operations. Key ResponsibilitiesCalendar Management:

Efficiently manage and coordinate the CEO’s schedule, including meetings, appointments, rescheduling requests, out-of-office, and liaising with external parties for meeting scheduling. Communication: Act as the primary point of contact for internal and external communications on behalf of the CEO, screening and directing phone calls, emails, and other correspondence. Meeting Support: Organise and prepare for meetings, including drafting agendas, taking minutes, and ensuring follow-up on action items. Travel Arrangements: Arrange detailed domestic and international travel plans, including flights, accommodations, and itineraries. Administrative Tasks:

Handle filing, data management, and other administrative duties for our CECG office in Nicosia and London to operate efficiently. Event Coordination: Assist in planning and coordinating company events, including logistics, catering, and guest arrangements. Problem Solving: Proactively identify and address issues, offering practical solutions to administrative and operational challenges. Office Management: Manage office inventory and coordinate facility needs, including supplies, maintenance, and vendor relations, to support daily operations. Project Support: Provide comprehensive support for various projects, including research, data analysis, and report generation:

Assist with tracking progress on strategic initiatives and supporting operational tasks that span business and executive-level responsibilities. Offer occasional support with personal and lifestyle-related matters to ensure the CEO’s bandwidth remains focused,  including assistance with family logistics, household coordination, and other private ongoing commitments. QualificationsExperience: Proven experience as a Personal Assistant, Executive Assistant, or in a similar administrative role, preferably supporting a high-level executive. Education: Excellent Academic Record. Technical Skills: Experience with Google Workspace (Gmail, Google Docs, Google Calendar) or alternatively proficient in the Microsoft Office suite. Experience with enterprise messaging tools (Teams, Slack). Communication Skills:

Exceptional verbal and written communication skills, with the ability to convey information clearly and effectively. Proficient in modern technology and using email, slack, google meet, zoom etc. Organizational Skills: Strong ability to prioritize tasks, manage time effectively, and maintain meticulous attention to detail. Interpersonal Skills: Professional demeanor with the ability to interact effectively with the CEO, staff, and external partners. Problem-Solving Skills: Resourceful and proactive in dealing with issues that may arise, with a strong ability to think on your feet. Confidentiality: Demonstrated ability to handle sensitive information with discretion and integrity. Languages:

English (fluent), Greek (fluent)Preferred AttributesHigh Standards: Consistently meets and exceeds high expectations, delivering exceptional results under tight deadlines. Pressure Resilience: Thrives in a high-pressure environment, maintaining composure and efficiency under stress. Adaptability: Flexibility to adapt to changing priorities and work effectively in a dynamic setting. Proactivity: A proactive approach to problem-solving with the ability to anticipate needs and take initiative. Multitasking: Capacity to manage multiple tasks and projects simultaneously, without compromising on quality. Assertiveness: Confidently stands up to the CEO for the best interests of the company, providing constructive feedback while maintaining professionalism and respect. Ownership:

Takes full responsibility for managing the CEO’s schedule and priorities, ensuring effective time management and task completion with minimal oversight. Working EnvironmentThis role operates in a highly demanding environment where the CEO’s high standards and fast pace are the norms. The ideal candidate must be comfortable working under constant pressure, enjoy the challenge of exceeding expectations, and take a leadership role in managing the CEO’s time and workload effectively. Work Hours: The role is primarily 10: 00-18: 00, with flexibility based on business needs. Work Location: Office-based with occasional opportunities for remote work. Travel:

Prepared for travel, to accompany and assist the CEO as required. Out-of-Hour Assistance: Given the flexible working hours, assistance outside regular hours may be required at times and will be discussed in advance.