CEO Office Manager

Key Responsibilities1. Strategic Coordination· Act as the central liaison between the CEO, senior leadership, board members, and key stakeholders.· Ensure action items from leadership or board meetings are tracked and completed on time.· Coordinate follow-ups on key initiatives and strategic projects.2. Project & Workflow Management· Monitor and manage cross-functional projects assigned by the CEO.· Establish timelines, track progress, and escalate issues when necessary.· Prepare periodic updates and dashboards to keep the CEO informed.3. Meeting & Event Support· Organise leadership team meetings, events, and external engagements.· Draft agendas, record minutes, and circulate key decisions and action items.· Oversee logistics such as venue booking, technology setup, and travel coordination.4. People & Culture· Supervise or guide assistants or administrative staff supporting the CEO’s office.· Assist CEO to recruit, interview and onboard key leadership roles, with the support from HR team.· Conduct talks and 1-on-1 sessions with targeted employees on behalf of CEO.· Assist to track key staffs’ performance and KPI with the support of HR team.· Foster a collaborative and professional work environment.· Uphold confidentiality and maintain a high level of discretion at all times.5. Financial & Administrative Oversight· Manage the CEO office budget, expense claims, and vendor relationships.· Coordinate admin teams in various countries to review contracts or agreements relevant to CEO office.Requirements· Bachelor’s degree in Business Administration, Management, or related field.· 5–10 years of experience in executive support, office management, or project coordination; experience in a fast-paced corporate environment preferred.· Exceptional organisational, time management, and multitasking abilities.· Strong written and verbal communication skills.· High level of professionalism, integrity, and discretion in handling confidential information.· Proficiency in Microsoft Office Suite, collaboration tools (Teams, Zoom), and project management software.· Able to speak Mandarin to support Chinese-speaking associates.· Able to travel as required